LA County Solicitations

Solicitation Information

Solicitation Number:

663-SH

Title:

IFB - Vehicle Towing and Long-Term Storage Services

Department:

Sheriff

Bid Type:

Service

Bid Amount:

N/A

Commodity:

TOWING AND STORAGE-VEHICLE

Description:

The IFB and any future bulletins will be accessible at the Sheriff Department's website at http://shq.lasdnews.net/shq/contracts/info.html BULLETIN NUMBER 1 INVITATION FOR BIDS (IFB) VEHICLE TOWING AND LONG-TERM STORAGE SERVICES IFB NUMBER 663-SH INTRODUCTION The County of Los Angeles (County), Sheriff’s Department (Department), is issuing this Invitation for Bids (IFB) to solicit bids for a Contract with an organization (Bidder) that can provide Vehicle Towing and Long-Term Storage Services (Services) for the Department’s Central Property & Evidence Unit (CPE). The Services include but are not limited to: towing and long-term storage of various types of motor vehicles, the parts of vehicles, and/or various types of equipment and/or other similar items, ordered by the Department to be towed and stored for evidentiary purposes (Evidence). The Department‘s CPE will contact Contractor to request pickup and towing of Evidence to hold for long-term storage. BIDDER’S MINIMUM MANDATORY REQUIREMENTS Interested and qualified Bidders that can demonstrate their ability to successfully provide the required services outlined in Appendix B (Statement of Work) of the IFB are invited to submit bids, provided they meet the following minimum mandatory requirements: Bidder’s Minimum Mandatory Requirements 1. Bidder must have five continuous years of experience, within the last ten years, providing Vehicle Towing and Long-Term Storage Services (Services) equivalent to the Services identified in Appendix B (Statement of Work) of this IFB. At least two of the five continuous years of experience must have been the provisions of Services to a law enforcement agency. Vendor shall provide references that verify this minimum mandatory requirement and include complete start dates, complete end dates, name of public entity, government agency, or law enforcement agency, and Services provided. 2. Bidder must have an office and storage facility for Services provided under the Contract located within a twenty mile radius of the Department’s Sherman Block Building, 4700 Ramona Boulevard, Monterey Park, California 91754. 3. Bidder’s storage facility for Services shall meet the following requirements: ?• have the capacity to store up to 350 vehicles, additional parts and/or equipment; and ?• have a locking system and barbed wire (or equivalent) fencing that is maintained by the Bidder; and ?• have an alarm/monitoring system that is maintained by the Bidder; and ?• have a video monitoring system that records twenty-four hours a day, seven days a weeks; and ? be roofed, enclosed, and lighted. A site visit of Bidder’s storage facility will be conducted to verify Bidder meets this minimum mandatory requirement. 4. Bidder must have all required licenses, certifications, and permits listed in Appendix D (Required Forms), Exhibit 11 (Required Licenses, Certifications, and Permits) of this IFB. 5. If Bidder’s compliance with a County contract has been reviewed by the Department of the Auditor-Controller within the last 10 years, Bidder must not have unresolved questioned costs identified by the Auditor-Controller, in an amount over $100,000.00, that are confirmed to be disallowed costs by the contracting County department, and remain unpaid for six months or more from the date of disallowance, unless such disallowed costs are the subject of current good faith negotiations to resolve the disallowed costs, in the opinion of the County. IFB RELEASE The IFB will be accessible in electronic Portable Data File (PDF) format via the Department’s website at: http://shq.lasdnews.net/shq/contracts/info.html. IFB TIMETABLE The timetable for the IFB is as follows: • Release of IFB...……. February 27, 2020 • Request for a Solicitation Requirements Review Due..... March 6, 2020 • Written Questions Due...... March 12, 2020 •Questions and Answers Released ….. March 19, 2020 •Bid due by 3:00 p.m. (Pacific Time) …... March 26, 2020 The dates may change at any time as determined by the County. IFB SUBMISSION The original bid and three numbered exact hard copies, and two separate electronic copies in pdf format on flash drives or compact discs, shall be enclosed in a sealed envelope or box, plainly marked in the upper left-hand corner with the name and address of the Bidder and bear the words: “BID FOR VEHICLE TOWING AND LONG-TERM STORAGE SERVICES IFB 663-SH” The bid and any related information shall be delivered or mailed to: Los Angeles County Sheriff’s Department Hall of Justice Fiscal Administration Bureau – Contracts Unit 211 West Temple Street, 6th Floor Los Angeles, California 90012 Attn: Abilene R. Valdez, Senior Contract Analyst It is the sole responsibility of the submitting Bidder to ensure that its bid is received before the submission deadline. Submitting Bidders shall bear all risks associated with delays in delivery by any person or entity, including the U.S. Mail. Any bids received after the scheduled closing date and time for receipt of bids, as listed in subparagraph 2.3 (IFB Timetable) of the IFB, will not be accepted and returned to the sender unopened. Timely hand delivered bids are acceptable. No facsimile (fax) or electronic mail (e mail) copies will be accepted. All bids shall be firm offers and may not be withdrawn for a period of two hundred and seventy Business Days following the last day to submit bids. CONTACT WITH COUNTY PERSONNEL Any contact regarding this IFB or any matter relating thereto must be in writing and may be mailed or e-mailed as follows: Los Angeles County Sheriff’s Department Hall of Justice Fiscal Administration – Contracts Unit 211 West Temple Street, 6th Floor Los Angeles, California 90012 Attention: Abilene R. Valdez, Senior Contract Analyst Email Address: ARValdez@lasd.org If it is discovered that a Bidder contacted and received information from any County personnel, other than the person specified above, regarding this solicitation, County, in its sole determination, may disqualify their bid from further consideration.

The IFB and any future bulletins will be accessible at the Sheriff Department's website at http://shq.lasdnews.net/shq/contracts/info.html

BULLETIN NUMBER 1
INVITATION FOR BIDS (IFB)
VEHICLE TOWING AND LONG-TERM STORAGE SERVICES
IFB NUMBER 663-SH

INTRODUCTION

The County of Los Angeles (County), Sheriff’s Department (Department), is issuing this Invitation for Bids (IFB) to solicit bids for a Contract with an organization (Bidder) that can provide Vehicle Towing and Long-Term Storage Services (Services) for the Department’s Central Property & Evidence Unit (CPE).

The Services include but are not limited to: towing and long-term storage of various types of motor vehicles, the parts of vehicles, and/or various types of equipment and/or other similar items, ordered by the Department to be towed and stored for evidentiary purposes (Evidence). The Department‘s CPE will contact Contractor to request pickup and towing of Evidence to hold for long-term storage.

BIDDER’S MINIMUM MANDATORY REQUIREMENTS

Interested and qualified Bidders that can demonstrate their ability to successfully provide the required services outlined in Appendix B (Statement of Work) of the IFB are invited to submit bids, provided they meet the following minimum mandatory requirements:

Bidder’s Minimum Mandatory Requirements

1. Bidder must have five continuous years of experience, within the last ten years, providing Vehicle Towing and Long-Term Storage Services (Services) equivalent to the Services identified in Appendix B (Statement of Work) of this IFB. At least two of the five continuous years of experience must have been the provisions of Services to a law enforcement agency.
Vendor shall provide references that verify this minimum mandatory requirement and include complete start dates, complete end dates, name of public entity, government agency, or law enforcement agency, and Services provided.

2. Bidder must have an office and storage facility for Services provided under the Contract located within a twenty mile radius of the Department’s Sherman Block Building, 4700 Ramona Boulevard, Monterey Park, California 91754.

3. Bidder’s storage facility for Services shall meet the following requirements:
?• have the capacity to store up to 350 vehicles, additional parts and/or equipment; and
?• have a locking system and barbed wire (or equivalent) fencing that is maintained by the Bidder; and
?• have an alarm/monitoring system that is maintained by the Bidder; and
?• have a video monitoring system that records twenty-four hours a day, seven days a weeks; and
? be roofed, enclosed, and lighted.

A site visit of Bidder’s storage facility will be conducted to verify Bidder meets this minimum mandatory requirement.

4. Bidder must have all required licenses, certifications, and permits listed in Appendix D (Required Forms), Exhibit 11 (Required Licenses, Certifications, and Permits) of this IFB.

5. If Bidder’s compliance with a County contract has been reviewed by the Department of the Auditor-Controller within the last 10 years, Bidder must not have unresolved questioned costs identified by the Auditor-Controller, in an amount over $100,000.00, that are confirmed to be disallowed costs by the contracting County department, and remain unpaid for six months or more from the date of disallowance, unless such disallowed costs are the subject of current good faith negotiations to resolve the disallowed costs, in the opinion of the County.

IFB RELEASE

The IFB will be accessible in electronic Portable Data File (PDF) format via the Department’s website at: http://shq.lasdnews.net/shq/contracts/info.html.

IFB TIMETABLE

The timetable for the IFB is as follows:

• Release of IFB...……. February 27, 2020
• Request for a Solicitation Requirements Review Due..... March 6, 2020
• Written Questions Due...... March 12, 2020
•Questions and Answers Released ….. March 19, 2020
•Bid due by 3:00 p.m. (Pacific Time) …... March 26, 2020

The dates may change at any time as determined by the County.

IFB SUBMISSION

The original bid and three numbered exact hard copies, and two separate electronic copies in pdf format on flash drives or compact discs, shall be enclosed in a sealed envelope or box, plainly marked in the upper left-hand corner with the name and address of the Bidder and bear the words:

“BID FOR VEHICLE TOWING AND LONG-TERM STORAGE SERVICES IFB 663-SH”

The bid and any related information shall be delivered or mailed to:

Los Angeles County Sheriff’s Department
Hall of Justice
Fiscal Administration Bureau – Contracts Unit
211 West Temple Street, 6th Floor
Los Angeles, California 90012
Attn: Abilene R. Valdez, Senior Contract Analyst

It is the sole responsibility of the submitting Bidder to ensure that its bid is received before the submission deadline. Submitting Bidders shall bear all risks associated with delays in delivery by any person or entity, including the U.S. Mail.

Any bids received after the scheduled closing date and time for receipt of bids, as listed in subparagraph 2.3 (IFB Timetable) of the IFB, will not be accepted and returned to the sender unopened. Timely hand delivered bids are acceptable. No facsimile (fax) or electronic mail (e mail) copies will be accepted.

All bids shall be firm offers and may not be withdrawn for a period of two hundred and seventy Business Days following the last day to submit bids.

CONTACT WITH COUNTY PERSONNEL

Any contact regarding this IFB or any matter relating thereto must be in writing and may be mailed or e-mailed as follows:

Los Angeles County Sheriff’s Department
Hall of Justice
Fiscal Administration – Contracts Unit
211 West Temple Street, 6th Floor
Los Angeles, California 90012
Attention: Abilene R. Valdez, Senior Contract Analyst
Email Address: ARValdez@lasd.org

If it is discovered that a Bidder contacted and received information from any County personnel, other than the person specified above, regarding this solicitation, County, in its sole determination, may disqualify their bid from further consideration.

Open Day:

2/27/2020

Closed Date:

3/26/2020 3:00:00 PM

Contact Name:

Abilene Valdez

Contact Phone:

(213) 229-3290

Contact Email:

arvaldez@lasd.org

Notice of Intent to Award (0) :

Click here to view notice intent to award list.

Notice of Award has not been added at this time.

This is a Notice of the County's "Intent" to make an Award. It does not represent a commitment on the part of the County nor does it signify a valid purchase agreement between the County and any supplier or service provider.

Until or unless a properly executed purchase order or service agreement is issued to a vendor, this "Intent" may be changed, modified or canceled at the sole discretion of the County. The County will assume no financial responsibility or obligation to any supplier or service provider based on this "Intent" to award.

Pursuant to County Purchasing Policy M-1100, A bid protest may be filed by Vendors who submitted a bid response for the intended award information below. Information and procedures for filing a bid protest can be accessed from LA County Bid/Vendor Protest Policy.

With limited exceptions, solicitations conducted under the statutory authority of the Purchasing Agent are price-based with the resultant award being made to the lowest, responsive, responsible bidder that fully meets and complies with all of the specifications and requirements of the solicitation.

Protest Policy
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Notice of Intended Award Information
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Vendor Information
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Vendor Address:	{{nia.Address1}} {{nia.City}}, {{nia.StateCode}} {{nia.Zip}}

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Solicitation Award (1) :

Click here to view award list.

Award has not been added at this time.

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Last Changed On:

3/19/2020 9:47:34 AM

Attachment File (3) :

Click here to download attachment files.

File Name	Description	Type	Size	Last Update On
{{file.AttFileName}}	{{file.AttFileDesc}}	{{file.AttFileType}}	{{file.AttFileSize}}	{{file.LastUpdateDate.slice(6,-2)\|date: 'MM-dd-yyyy'}}

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Protest Policy
Pursuant to County Purchasing Policy M-1100, A bid protest may be filed by Vendors who submitted a bid response for the intended award information below. Information and procedures for filing a bid protest can be accessed from LA County Bid/Vendor Protest Policy.
Buyer Name: {{main.niadetailinfo.ContactName}}	Phone: {{main.niadetailinfo.ContactPhone}}	Email: {{main.niadetailinfo.ContactEmail}}

Notice of Intended Award Information
With limited exceptions, solicitations conducted under the statutory authority of the Purchasing Agent are price-based with the resultant award being made to the lowest, responsive, responsible bidder that fully meets and complies with all of the specifications and requirements of the solicitation.
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Vendor Information
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Vendor Address:	{{main.niadetailinfo.Address1}} {{main.niadetailinfo.City}}, {{main.niadetailinfo.StateCode}} {{main.niadetailinfo.Zip}}

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eCAPS PROCUREMENT HELP-DESK

Email:	eCAPS Procurement Team

Office Hours:	Monday-Friday
	8:00 am - 5:00 pm PST

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