LA County Solicitations

Solicitation Information

Solicitation Number:

BRC0000347

Title:

On-Call Trash Removal Services from Flood Control District Channels for East West, and South Area (BRC0000347)

Department:

Public Works

Bid Type:

Service

Bid Amount:

$2,000,000.00

Commodity:

GARBAGE/TRASH REMOVAL AND DISPOSAL SERVICE

Description:

PLEASE TAKE NOTICE that Public Works requests proposals for three contracts for On-Call Trash Removal Services from Flood Control Channels for East West, and South Area (BRC0000347) contracts. Each of these contracts have been designed to have a potential maximum contract term of 5 years, consisting of an initial 1 year term and potential additional four 1-year option renewals. The Request for Proposals (RFP) with contract specifications, forms, and instructions for preparing and submitting proposals may be accessed at http://pw.lacounty.gov/brcd/servicecontracts/ or may be requested from Ms. Anna Leung at (626) 458-4072 or aleung@pw.lacounty.gov, or Ms. Ani Karapetyan at (626) 458-4050 or akarapetyan@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m. Each area will be evaluated and awarded independently. Public Works intends to award three services contracts, one for each of the identified services locations. Proposers may submit a proposal for one, two, or all three services locations. Each proposal must specify the area for which it is being submitted. Service Location (One Contract for each area) Estimated Annual Contract Amount East Area $500,000 West Area $500,000 South Area $1,000,000 PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts. "Do Business with Public Works" Website Registration All interested proposers for this RFP are strongly encouraged to register at http://pw.lacounty.gov/general/contracts/opportunities/. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system. Doing Business with Local Small Business Enterprise, Disabled Veteran Business Enterprise, and Social Enterprise The County strongly encourages participation from firms, primes, and subcontractors, which are certified in the County's Local Small Business Enterprise (LSBE), Disabled Veteran Business Enterprise (DVBE), and Social Enterprise (SE) Preference Programs. The County's LSBE, DVBE, and SE Preference Programs require firms to complete a certification process to receive certain benefits allowed only for LSBE, DVBE, and SE, such as a 15 percent price preference, not to exceed $150,000, when applicable, and LSBE Prompt Payment Program. The following link provides additional information on being County certified LSBE, DVBE, and SE: http://dcba.lacounty.gov. Minimum Mandatory Requirements: At the time of proposal submission, proposers must meet all minimum requirements set forth in the RFP documents including, but not limited to: 1. Proposer must have a minimum of 1 year of experience providing trash disposal services to public entities within public right of way and public parking areas including, but not limited to, flood control facilities, parks, schools, libraries, sidewalks, alleyways, airports, bus stops, train stations, etc. Subcontracting is not allowed to meet this requirement. 2. Proposer and/or its subcontractor(s), if any, must submit a copy of a valid and active Waste Collector Permit issued by the Los Angeles County Department of Public Health. Proposer and/or subcontractor(s) who do not possess the permits at the bid deadline date may submit other forms of verification including, but not limited to, a copy of Department of Public Health's invoice to Proposer and/or subcontractor(s) for permit fees along with a copy of proof of payment, such as a cashier check, money order, or cancelled check (transpired beyond 5 days). 3. Proposer and/or its subcontractor(s), if any, must affirm they have battery electric operated hand tools to provide the services under the Scope of Work, Exhibit A or affirm they shall obtain battery-electric operated hand tools to provide the services under the Scope of Work, Exhibit A, prior to the commencement of the contract. Note: The use of gas-powered hand tools to provide the services under the Scope of Work is prohibited. 4. Proposer and/or its subcontractor(s), if any, must provide two debris hauling vehicles and three utility vehicles for transporting crews, at the minimum. Both must be capable of accessing and navigating the channel right of ways. 5. Proposer and/or its subcontractor(s), if any, must designate a minimum of two truck drivers with the appropriate valid and active licenses to transport all debris derived from the daily operation to a licensed local landfill approved by Public Works. There will be no proposers conference for this solicitation. The deadline to submit written questions for a response is Wednesday, September 21, 2022. Please direct your questions to Ms. Leung or Ms. Karapetyan. There is no mandatory walk-through requirements for this solicitation; however, it is the proposers' sole responsibility to do their due diligence and to contact the Contract Manager for each service location to arrange a site visit and familiarize themselves with each site location and its requirements before submitting their proposal. Proposers must coordinate with the Contract Manager prior to visiting the site. Arranging the date and time of the site visit will be at the Contract Manager's sole discretion. All site visits should be carried out prior to the established proposal submission deadline. The submission due date will not be extended to allow extra time to conduct site visits. Service Location Contract Manager East Area Ms. Maria Diaz-Castillo Email: mdiaz@pw.lacounty.gov Phone: (626) 445-7630 West Area Mr. Michael Seguin Email: mseguin@pw.lacounty.gov Phone: (818) 896-0594 South Area Mr. Robert Gresham Email: rgresham@pw.lacounty.gov Phone: (562) 861-0316 The deadline to submit proposals is Wednesday, October 5, 2022, at 5:30 p.m. Please direct your questions to Ms. Leung or Ms. Karapetyan. IMPORTANT NOTICE Submission of proposals will only be accepted electronically using BidExpress or electronic proposals via universal serial bus drive or compact disk to the Cashiers Office in Public Works Headquarters located on the Mezzanine Floor, 900 South Fremont Avenue, Alhambra, California 91803. Submission of hard copy proposals will not be accepted. PROPOSALS MUST BE SUBMITTED ELECTRONICALLY USING THE FOLLOWING METHOD: Electronic Submission of Proposals In lieu of submitting electronic proposals to the cashier’s office, you may submit proposals electronically on www.bidexpress.com, a secure online bidding service website. To submit your proposals electronically, register with BidExpress, by the due date above. A new registration page must be signed, notarized, and received by BidExpress Customer Support for processing before the due date. There is a nominal service fee to use BidExpress. Please note, each upload of file in BidExpress is limited to 10 MB per file up to 50 files for a total of 500 MB. Proposers shall plan ahead and allow sufficient time to account for the file size limitation before the proposal submission deadline to complete the uploading of proposal files. If proposer submits a proposal through BidExpress, proposer should not send hard copies, compact disc, or any other materials to the County via mail. Proposals received after the closing date and time specified in this Notice of Request for Proposals will be rejected by Public Works as nonresponsive.

PLEASE TAKE NOTICE that Public Works requests proposals for three contracts for On-Call Trash Removal Services from Flood Control Channels for East West, and South Area (BRC0000347) contracts. Each of these contracts have been designed to have a potential maximum contract term of 5 years, consisting of an initial 1 year term and potential additional four 1-year option renewals. The Request for Proposals (RFP) with contract specifications, forms, and instructions for preparing and submitting proposals may be accessed at http://pw.lacounty.gov/brcd/servicecontracts/ or may be requested from Ms. Anna Leung at (626) 458-4072 or aleung@pw.lacounty.gov, or Ms. Ani Karapetyan at (626) 458-4050 or akarapetyan@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m.

Each area will be evaluated and awarded independently. Public Works intends to award three services contracts, one for each of the identified services locations. Proposers may submit a proposal for one, two, or all three services locations. Each proposal must specify the area for which it is being submitted.

Service Location
(One Contract for each area) Estimated Annual Contract Amount
East Area $500,000
West Area $500,000
South Area $1,000,000

PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts.

"Do Business with Public Works" Website Registration

All interested proposers for this RFP are strongly encouraged to register at http://pw.lacounty.gov/general/contracts/opportunities/. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system.

Doing Business with Local Small Business Enterprise, Disabled Veteran Business Enterprise, and Social Enterprise

The County strongly encourages participation from firms, primes, and subcontractors, which are certified in the County's Local Small Business Enterprise (LSBE), Disabled Veteran Business Enterprise (DVBE), and Social Enterprise (SE) Preference Programs. The County's LSBE, DVBE, and SE Preference Programs require firms to complete a certification process to receive certain benefits allowed only for LSBE, DVBE, and SE, such as a 15 percent price preference, not to exceed $150,000, when applicable, and LSBE Prompt Payment Program. The following link provides additional information on being County certified LSBE, DVBE, and SE: http://dcba.lacounty.gov.

Minimum Mandatory Requirements: At the time of proposal submission, proposers must meet all minimum requirements set forth in the RFP documents including, but not limited to:

1. Proposer must have a minimum of 1 year of experience providing trash disposal services to public entities within public right of way and public parking areas including, but not limited to, flood control facilities, parks, schools, libraries, sidewalks, alleyways, airports, bus stops, train stations, etc. Subcontracting is not allowed to meet this requirement.

2. Proposer and/or its subcontractor(s), if any, must submit a copy of a valid and active Waste Collector Permit issued by the Los Angeles County Department of Public Health. Proposer and/or subcontractor(s) who do not possess the permits at the bid deadline date may submit other forms of verification including, but not limited to, a copy of Department of Public Health's invoice to Proposer and/or subcontractor(s) for permit fees along with a copy of proof of payment, such as a cashier check, money order, or cancelled check (transpired beyond 5 days).

3. Proposer and/or its subcontractor(s), if any, must affirm they have battery electric operated hand tools to provide the services under the Scope of Work, Exhibit A or affirm they shall obtain battery-electric operated hand tools to provide the services under the Scope of Work, Exhibit A, prior to the commencement of the contract.
Note: The use of gas-powered hand tools to provide the services under the Scope of Work is prohibited.

4. Proposer and/or its subcontractor(s), if any, must provide two debris hauling vehicles and three utility vehicles for transporting crews, at the minimum. Both must be capable of accessing and navigating the channel right of ways.

5. Proposer and/or its subcontractor(s), if any, must designate a minimum of two truck drivers with the appropriate valid and active licenses to transport all debris derived from the daily operation to a licensed local landfill approved by Public Works.

There will be no proposers conference for this solicitation. The deadline to submit written questions for a response is Wednesday, September 21, 2022. Please direct your questions to Ms. Leung or Ms. Karapetyan.

There is no mandatory walk-through requirements for this solicitation; however, it is the proposers' sole responsibility to do their due diligence and to contact the Contract Manager for each service location to arrange a site visit and familiarize themselves with each site location and its requirements before submitting their proposal. Proposers must coordinate with the Contract Manager prior to visiting the site. Arranging the date and time of the site visit will be at the Contract Manager's sole discretion. All site visits should be carried out prior to the established proposal submission deadline. The submission due date will not be extended to allow extra time to conduct site visits.

Service Location Contract Manager
East Area Ms. Maria Diaz-Castillo
Email: mdiaz@pw.lacounty.gov
Phone: (626) 445-7630

West Area Mr. Michael Seguin
Email: mseguin@pw.lacounty.gov
Phone: (818) 896-0594

South Area Mr. Robert Gresham
Email: rgresham@pw.lacounty.gov
Phone: (562) 861-0316

The deadline to submit proposals is Wednesday, October 5, 2022, at 5:30 p.m. Please direct your questions to Ms. Leung or Ms. Karapetyan.

IMPORTANT NOTICE
Submission of proposals will only be accepted electronically using BidExpress or electronic proposals via universal serial bus drive or compact disk to the Cashiers Office in Public Works Headquarters located on the Mezzanine Floor, 900 South Fremont Avenue, Alhambra, California 91803. Submission of hard copy proposals will not be accepted.
PROPOSALS MUST BE SUBMITTED ELECTRONICALLY USING THE FOLLOWING METHOD:
Electronic Submission of Proposals

In lieu of submitting electronic proposals to the cashier’s office, you may submit proposals electronically on www.bidexpress.com, a secure online bidding service website.

To submit your proposals electronically, register with BidExpress, by the due date above. A new registration page must be signed, notarized, and received by BidExpress Customer Support for processing before the due date. There is a nominal service fee to use BidExpress.

Please note, each upload of file in BidExpress is limited to 10 MB per file up to 50 files for a total of 500 MB. Proposers shall plan ahead and allow sufficient time to account for the file size limitation before the proposal submission deadline to complete the uploading of proposal files. If proposer submits a proposal through BidExpress, proposer should not send hard copies, compact disc, or any other materials to the County via mail.

Proposals received after the closing date and time specified in this Notice of Request for Proposals will be rejected by Public Works as nonresponsive.

Open Day:

9/7/2022

Closed Date:

10/13/2022 5:30:00 PM

Contact Name:

Anna Leung

Contact Phone:

(626) 458-4072

Contact Email:

aleung@dpw.lacounty.gov

Notice of Intent to Award (0) :

Click here to view notice intent to award list.

Notice of Award has not been added at this time.

This is a Notice of the County's "Intent" to make an Award. It does not represent a commitment on the part of the County nor does it signify a valid purchase agreement between the County and any supplier or service provider.

Until or unless a properly executed purchase order or service agreement is issued to a vendor, this "Intent" may be changed, modified or canceled at the sole discretion of the County. The County will assume no financial responsibility or obligation to any supplier or service provider based on this "Intent" to award.

Pursuant to County Purchasing Policy M-1100, A bid protest may be filed by Vendors who submitted a bid response for the intended award information below. Information and procedures for filing a bid protest can be accessed from LA County Bid/Vendor Protest Policy.

With limited exceptions, solicitations conducted under the statutory authority of the Purchasing Agent are price-based with the resultant award being made to the lowest, responsive, responsible bidder that fully meets and complies with all of the specifications and requirements of the solicitation.

Protest Policy
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Vendor Information
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Solicitation Award (1) :

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Last Changed On:

9/29/2022 4:19:35 PM

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Protest Policy
Pursuant to County Purchasing Policy M-1100, A bid protest may be filed by Vendors who submitted a bid response for the intended award information below. Information and procedures for filing a bid protest can be accessed from LA County Bid/Vendor Protest Policy.
Buyer Name: {{main.niadetailinfo.ContactName}}	Phone: {{main.niadetailinfo.ContactPhone}}	Email: {{main.niadetailinfo.ContactEmail}}

Notice of Intended Award Information
With limited exceptions, solicitations conducted under the statutory authority of the Purchasing Agent are price-based with the resultant award being made to the lowest, responsive, responsible bidder that fully meets and complies with all of the specifications and requirements of the solicitation.
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Vendor Information
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eCAPS PROCUREMENT HELP-DESK

Email:	eCAPS Procurement Team

Office Hours:	Monday-Friday
	8:00 am - 5:00 pm PST

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