LA County Solicitations

Solicitation Information

Solicitation Number:

BRC0000367

Title:

On-Call Closed Circuit Television Inspection of Sewers Program (BRC0000367)

Department:

Public Works

Bid Type:

Service

Bid Amount:

$25,000,000.00

Commodity:

MAINT & REPAIR - SEWER & STORM DRAIN (INCLUDING REMOVAL)

Description:

PLEASE TAKE NOTICE that Public Works requests proposals for the On-Call Closed Circuit Television Inspection of Sewers Program (BRC0000367). This program has been designed to have a potential maximum contract term of 5 years, consisting of an initial 3-year term and potential additional two 1-year option renewals. The total annual program amount of this service is estimated to be $25 million. The Request for Proposals (RFP) with contract specifications, forms, and instructions for preparing and submitting proposals may be accessed at http://pw.lacounty.gov/brcd/servicecontracts or may be requested from Ms. Amber Albert at (626) 458-4199 or aalbert@pw.lacounty.gov or Mr. Jairo Flores at (626) 458-4069 or jflores@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m. Public Works may award up to five contracts for this program: two small-, two medium , and one large-sized category firms. Each proposer shall self certify that it is a small-, medium-, or large-sized business enterprise according to the established criteria on the Business Size Enterprise Category Form PW-16 provided in this RFP. The assignment of work will be in accordance with Exhibit A, Scope of Work, Section G, Assignment of Work. Prior to the recommendation to award any Contracts, the County reserves the right to increase or decrease the number of selected firms in any category or the total number of Contracts. The deadline to submit proposals is Tuesday, July 23, 2024, at 5:30 p.m. Please direct your questions to Ms. Albert or Mr. Flores. See below for all deadlines relating to this solicitation. Be advised, any changes to the due dates listed herein will only be made by Public Works, in writing in the form of an Informational Update or Addendum to the solicitation. An optional proposers' conference will be held on Tuesday, July 9, 2024, at 9 a.m. via Microsoft Teams Meeting Online Events. To participate, the proposers will need to sign-in using the electronic sign-in sheet through the website listed below. Attendees should be prepared to ask questions at that time about the specifications, proposal requirements, and contract terms. It is the proposers' sole responsibility to do their due diligence to visit and familiarize themselves with the work locations and their requirements before submitting their proposal. After the conference, proposers must submit questions in writing and request information for this solicitation by Monday, July 15, 2024. A link to sign-in and join the meeting can be found at the following website: https://pw.lacounty.gov/contracts/Opportunities.aspx Item Solicitation Schedule Due Date 1. Written Questions Due Monday, July 15, 2024 2. Form PW-3: Jury Service Exception Monday, July 15, 2024 3. Form PW-11 Solicitation Requirements Review (SRR) Request ***Submit only if you believe your firm is being unfairly disadvantaged per the 4 reasons cited in Form PW-11*** Monday, July 15, 2024 4. Proposal Submission Due Tuesday, July 23, 2024 NOTE: Items 1 through 3 above, if submitting, will be due via email to Ms. Albert or Mr. Flores. Item 4 is due from all proposers in accordance with the Important Notice below. PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts. "Do Business with Public Works" Website Registration All interested proposers for this RFP are strongly encouraged to register at http://pw.lacounty.gov/general/contracts/opportunities. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system. Minimum Mandatory Requirements: At the time of proposal submission, proposers must meet all minimum requirements set forth in the RFP documents including, but not limited to: 1. Proposer must have a minimum of 3 years of experience performing closed-circuit television inspection and cleaning of sewers as described in Exhibit A, Scope of Work. 2. Proposer must provide at least two National Association of Sewer Service Companies - Pipeline Assessment and Certification Program (NASSCO’s PACP) trained and certified operators to perform on-call Closed-Circuit Television inspection work. These NASSCO’s PACP trained and certified operators must be directly employed by the proposer (primary firm only). Documentation showing the name, NASSCO’s PACP Certificate Number, and Expiration Date that is valid as of the proposal deadline must be provided with the Minimum Mandatory Requirements, Form PW-15. 3. Proposer has submitted documentation demonstrating its good faith efforts to meet the County’s CBE Program goal in accordance with Section 1.Y, Community Business Enterprise Participation. 4. The contracted work in this RFP constitutes "public works" as defined in the California Labor Code Section 1720, requiring payment of prevailing wages pursuant to Section 14, Prevailing Wages, of the RFP, Part II, Exhibit B. Please note that the services requested in this Contract may include both prevailing wage and nonprevailing wage work. Proposer and its subcontractors performing prevailing wage work must submit proof of a valid and active State of California Department of Industrial Relations Public Works Contractor Registration pursuant to Labor Code 1725.5. Pending registrations will not be accepted. 5. The Proposing entity must fully meet all the Minimum Mandatory Requirements by itself and is not allowed to use subcontractors to meet the Minimum Mandatory Requirements. Any reference to subcontracting when meeting the Minimum Mandatory Requirements may cause your proposal to be rejected. However, if during the course of performing the work, the Contractor wishes to use subcontractors to partially perform the work, it must inform Public Works in advance and obtain Public Works' prior approval. The subcontractor must meet all Minimum Mandatory Requirements, and Public Works, in its sole discretion, may reject Contractor's request for subcontracting work. The successful Contractor will be allowed to subcontract only a portion of the work and 75 percent of the work must be performed by the proposing entity. If subcontracting is allowed by Public Works, no additional compensation other than the prices quoted in Form PW-2, Schedule of Prices, will be allowed. IMPORTANT NOTICE Submission of Proposals will only be accepted electronically using BidExpress or electronic Proposals via Universal Serial Bus (USB) or compact disk to: Los Angeles County Public Works Cashier's Office 900 South Fremont Avenue, Mezzanine Level Alhambra, CA 91803 Attention: Amber Albert RFP Name: On-Call Closed-Circuit Television Inspection of Sewers Program RFP Number: BRC0000367 Proposals received after the closing date and time specified in this Notice will be rejected by Public Works as nonresponsive. Submission of hard copy Proposals will not be accepted. PROPOSALS MUST BE SUBMITTED ELECTRONICALLY USING THE FOLLOWING METHOD: Electronic Submission of Proposals In lieu of submitting electronic proposals to the Cashier's Office, you may submit proposals electronically on www.bidexpress.com, a secure online bidding service website. To submit your proposals electronically, register with BidExpress, prior to the due date above. A new registration page must be signed, notarized, and received by BidExpress customer support for processing before the due date. An Infotech/BidExpress Guide is included as Attachment 6 for reference. There is a nominal service fee to use BidExpress.

PLEASE TAKE NOTICE that Public Works requests proposals for the On-Call Closed Circuit Television Inspection of Sewers Program (BRC0000367). This program has been designed to have a potential maximum contract term of 5 years, consisting of an initial 3-year term and potential additional two 1-year option renewals. The total annual program amount of this service is estimated to be $25 million. The Request for Proposals (RFP) with contract specifications, forms, and instructions for preparing and submitting proposals may be accessed at http://pw.lacounty.gov/brcd/servicecontracts or may be requested from Ms. Amber Albert at (626) 458-4199 or aalbert@pw.lacounty.gov or Mr. Jairo Flores at (626) 458-4069 or jflores@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m.

Public Works may award up to five contracts for this program: two small-, two medium , and one large-sized category firms. Each proposer shall self certify that it is a small-, medium-, or large-sized business enterprise according to the established criteria on the Business Size Enterprise Category Form PW-16 provided in this RFP. The assignment of work will be in accordance with Exhibit A, Scope of Work, Section G, Assignment of Work. Prior to the recommendation to award any Contracts, the County reserves the right to increase or decrease the number of selected firms in any category or the total number of Contracts.

The deadline to submit proposals is Tuesday, July 23, 2024, at 5:30 p.m. Please direct your questions to Ms. Albert or Mr. Flores. See below for all deadlines relating to this solicitation. Be advised, any changes to the due dates listed herein will only be made by Public Works, in writing in the form of an Informational Update or Addendum to the solicitation.

An optional proposers' conference will be held on Tuesday, July 9, 2024, at 9 a.m. via Microsoft Teams Meeting Online Events. To participate, the proposers will need to sign-in using the electronic sign-in sheet through the website listed below. Attendees should be prepared to ask questions at that time about the specifications, proposal requirements, and contract terms. It is the proposers' sole responsibility to do their due diligence to visit and familiarize themselves with the work locations and their requirements before submitting their proposal. After the conference, proposers must submit questions in writing and request information for this solicitation by Monday, July 15, 2024.

A link to sign-in and join the meeting can be found at the following website: https://pw.lacounty.gov/contracts/Opportunities.aspx

Item Solicitation Schedule Due Date
1. Written Questions Due Monday, July 15, 2024
2. Form PW-3: Jury Service Exception Monday, July 15, 2024
3. Form PW-11 Solicitation Requirements Review (SRR) Request
***Submit only if you believe your firm is being unfairly disadvantaged per the 4 reasons cited in Form PW-11***
Monday, July 15, 2024
4. Proposal Submission Due Tuesday, July 23, 2024

NOTE: Items 1 through 3 above, if submitting, will be due via email to Ms. Albert or Mr. Flores. Item 4 is due from all proposers in accordance with the Important Notice below.

PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts.

"Do Business with Public Works" Website Registration

All interested proposers for this RFP are strongly encouraged to register at http://pw.lacounty.gov/general/contracts/opportunities. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system.

Minimum Mandatory Requirements: At the time of proposal submission, proposers must meet all minimum requirements set forth in the RFP documents including, but not limited to:

1. Proposer must have a minimum of 3 years of experience performing closed-circuit television inspection and cleaning of sewers as described in Exhibit A, Scope of Work.

2. Proposer must provide at least two National Association of Sewer Service Companies - Pipeline Assessment and Certification Program (NASSCO’s PACP) trained and certified operators to perform on-call Closed-Circuit Television inspection work. These NASSCO’s PACP trained and certified operators must be directly employed by the proposer (primary firm only). Documentation showing the name, NASSCO’s PACP Certificate Number, and Expiration Date that is valid as of the proposal deadline must be provided with the Minimum Mandatory Requirements, Form PW-15.

3. Proposer has submitted documentation demonstrating its good faith efforts to meet the County’s CBE Program goal in accordance with Section 1.Y, Community Business Enterprise Participation.

4. The contracted work in this RFP constitutes "public works" as defined in the California Labor Code Section 1720, requiring payment of prevailing wages pursuant to Section 14, Prevailing Wages, of the RFP, Part II, Exhibit B. Please note that the services requested in this Contract may include both prevailing wage and nonprevailing wage work. Proposer and its subcontractors performing prevailing wage work must submit proof of a valid and active State of California Department of Industrial Relations Public Works Contractor Registration pursuant to Labor Code 1725.5. Pending registrations will not be accepted.

5. The Proposing entity must fully meet all the Minimum Mandatory Requirements by itself and is not allowed to use subcontractors to meet the Minimum Mandatory Requirements. Any reference to subcontracting when meeting the Minimum Mandatory Requirements may cause your proposal to be rejected. However, if during the course of performing the work, the Contractor wishes to use subcontractors to partially perform the work, it must inform Public Works in advance and obtain Public Works' prior approval. The subcontractor must meet all Minimum Mandatory Requirements, and Public Works, in its sole discretion, may reject Contractor's request for subcontracting work. The successful Contractor will be allowed to subcontract only a portion of the work and 75 percent of the work must be performed by the proposing entity. If subcontracting is allowed by Public Works, no additional compensation other than the prices quoted in Form PW-2, Schedule of Prices, will be allowed.

IMPORTANT NOTICE

Submission of Proposals will only be accepted electronically using BidExpress or electronic Proposals via Universal Serial Bus (USB) or compact disk to:

Los Angeles County Public Works Cashier's Office
900 South Fremont Avenue, Mezzanine Level
Alhambra, CA 91803
Attention: Amber Albert
RFP Name: On-Call Closed-Circuit Television Inspection of Sewers Program
RFP Number: BRC0000367

Proposals received after the closing date and time specified in this Notice will be rejected by Public Works as nonresponsive. Submission of hard copy Proposals will not be accepted.

PROPOSALS MUST BE SUBMITTED ELECTRONICALLY USING THE FOLLOWING METHOD:

Electronic Submission of Proposals

In lieu of submitting electronic proposals to the Cashier's Office, you may submit proposals electronically on www.bidexpress.com, a secure online bidding service website.

To submit your proposals electronically, register with BidExpress, prior to the due date above. A new registration page must be signed, notarized, and received by BidExpress customer support for processing before the due date. An Infotech/BidExpress Guide is included as Attachment 6 for reference. There is a nominal service fee to use BidExpress.

Open Day:

6/25/2024

Closed Date:

9/24/2024 5:30:00 PM

Contact Name:

Amber Albert

Contact Phone:

(626) 458-4199

Contact Email:

aalbert@dpw.lacounty.gov

Notice of Intent to Award (0) :

Click here to view notice intent to award list.

Notice of Award has not been added at this time.

This is a Notice of the County's "Intent" to make an Award. It does not represent a commitment on the part of the County nor does it signify a valid purchase agreement between the County and any supplier or service provider.

Until or unless a properly executed purchase order or service agreement is issued to a vendor, this "Intent" may be changed, modified or canceled at the sole discretion of the County. The County will assume no financial responsibility or obligation to any supplier or service provider based on this "Intent" to award.

Pursuant to County Purchasing Policy M-1100, A bid protest may be filed by Vendors who submitted a bid response for the intended award information below. Information and procedures for filing a bid protest can be accessed from LA County Bid/Vendor Protest Policy.

With limited exceptions, solicitations conducted under the statutory authority of the Purchasing Agent are price-based with the resultant award being made to the lowest, responsive, responsible bidder that fully meets and complies with all of the specifications and requirements of the solicitation.

Protest Policy
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Vendor Information
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Solicitation Award (3) :

Click here to view award list.

Award has not been added at this time.

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Last Changed On:

9/11/2024 10:39:46 AM

Attachment File (0) :

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Protest Policy
Pursuant to County Purchasing Policy M-1100, A bid protest may be filed by Vendors who submitted a bid response for the intended award information below. Information and procedures for filing a bid protest can be accessed from LA County Bid/Vendor Protest Policy.
Buyer Name: {{main.niadetailinfo.ContactName}}	Phone: {{main.niadetailinfo.ContactPhone}}	Email: {{main.niadetailinfo.ContactEmail}}

Notice of Intended Award Information
With limited exceptions, solicitations conducted under the statutory authority of the Purchasing Agent are price-based with the resultant award being made to the lowest, responsive, responsible bidder that fully meets and complies with all of the specifications and requirements of the solicitation.
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Vendor Information
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Vendor Address:	{{main.niadetailinfo.Address1}} {{main.niadetailinfo.City}}, {{main.niadetailinfo.StateCode}} {{main.niadetailinfo.Zip}}

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eCAPS PROCUREMENT HELP-DESK

Email:	eCAPS Procurement Team

Office Hours:	Monday-Friday
	8:00 am - 5:00 pm PST

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