LA County Solicitations

Solicitation Information

Solicitation Number:

BRC0000455

Title:

Cafeteria Services at the Department of Public Works Headquarters (BRC0000455)

Department:

Public Works

Bid Type:

Service

Bid Amount:

N/A

Commodity:

CAFETERIA AND RESTAURANT SERVICES

Description:

NOTICE OF REQUEST FOR PROPOSALS FOR CAFETERIA SERVICES AT THE DEPARTMENT OF PUBLIC WORKS HEADQUARTERS (BRC0000455) PLEASE TAKE NOTICE that Public Works requests proposals for the Cafeteria Services at the Department of Public Works Headquarters (BRC0000455) contract. This contract has been designed to have a potential maximum contract term of 5 years, consisting of an initial 1-year term and four potential additional 1-year optional renewals. This contract will be a sales revenue generating contract with an estimated annual amount of $6,000 of annual revenue payable to the Department of Public Works. The Request for Proposals (RFP) with contract specifications, forms, and instructions for preparing and submitting proposals may be accessed at http://pw.lacounty.gov/brcd/servicecontracts or may be requested from Ms. Jessica Dunn at (626) 458-4169 or jdunn@pw.lacounty.gov or Mr. Jairo Flores at (626) 458-4069 or jflores@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m. PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts. Important instruction regarding this solicitation: PLEASE NOTE: The County's Living Wage Ordinance is applicable to the resultant contract. Contractors shall pay wages at rates in compliance with the Living Wage Ordinance. Please review and familiarize yourself with the Living Wage Ordinance requirements as provided in: • Part I, Section 1, Item L, Living Wage Program • Form LW-1, Living Wage Program • Power Point slides available electronically at the website listed above "Do Business with Public Works" Website Registration All interested proposers for this RFP are strongly encouraged to register at http://pw.lacounty.gov/general/contracts/opportunities. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system. Doing Business with Local Small Business Enterprise, Disabled Veteran Business Enterprise, and Social Enterprise The County strongly encourages participation from firms, primes, and subcontractors, which are certified in the County's Local Small Business Enterprise (LSBE), Disabled Veteran Business Enterprise (DVBE), and Social Enterprise (SE) Preference Programs. The County's LSBE, DVBE, and SE Preference Programs require firms to complete a certification process to receive certain benefits allowed only for LSBE, DVBE, and SE, such as a 15 percent price preference, not to exceed $150,000, when applicable, and LSBE Prompt Payment Program. The following link provides additional information on being County certified LSBE, DVBE, and SE: http://dcba.lacounty.gov. Minimum Mandatory Requirements: At the time of proposal submission, proposers must meet all minimum requirements set forth in the RFP documents including, but not limited to: The use of subcontractors is prohibited for this service, except for hiring a registered dietitian. 1. Proposer or its managing employee must have at least 5 years of experience in managing cafeteria-type operations. 2. Proposer's on-site cafeteria supervisor assigned to this contract must have at least 5 years of experience in supervising cafeteria-type operations. 3. Proposer must have an existing wellness and sustainability policy that demonstrates their commitment to promoting wellness programs, such as healthier menu offerings and beverages, menu labeling, healthy checkout registers, etc., to support healthy eating. The proposer must also include a description of how this policy has been implemented. A mandatory proposers' conference will be held on Monday, January 29, 2024, at 2:00 p.m. via Microsoft Teams Meeting Online Events. To participate, the proposers will need to sign-in using the electronic sign-in-sheet through the website listed above. A walk-through will be conducted on Tuesday, January 30, 2024, at 9:00 a.m. ATTENDANCE BY THE PROPOSER OR AN AUTHORIZED REPRESENTATIVE AT THE CONFERENCE AND WALK THROUGH IS MANDATORY. Public Works will reject proposals from those whose attendance at the conference and walk-through cannot be verified. Attendees should be prepared to ask questions at that time about the specifications, proposal requirements, and contract terms. It is the proposers' sole responsibility to do their due diligence to visit and familiarize themselves with the work locations and their requirements before submitting their proposal. After the conference, proposers must submit questions in writing and request information for this solicitation within three business days from the date of the conference. The deadline to submit proposals is Wednesday, February 21, 2024, at 5:30 p.m. Please direct your questions to Ms. Dunn or Mr. Flores. See below for all deadlines relating to this solicitation. Be advised, any changes to the due dates listed herein will only be made by Public Works, in writing in the form of an Informational Update or Addendum to the solicitation. Item Solicitation Schedule Due Date 1. Written Questions Due Thursday, February 1, 2024 2. Form PW-3: Jury Service Exemption Thursday, February 1, 2024 3. Form LW-2: Living Wage Exemption Monday, February 12, 2024 4. Request for Part Time Employee Approval Monday, February 12, 2024 5. Proposal Submission Due Wednesday, February 21, 2024 NOTE: Items 1 through 4 above, if submitting, will be due via e-mail to Ms. Dunn or Mr. Flores. Item 5 is due from all proposers in accordance with the Important Notice below. IMPORTANT NOTICE Submission of proposals will only be accepted electronically using BidExpress or electronic proposals via Universal Serial Bus (USB) or compact disk to the Cashier's Office in Public Works Headquarters located on the Mezzanine Floor, 900 South Fremont Avenue, Alhambra, California 91803. Proposals received after the closing date and time specified in this Notice of Request for Proposals will be rejected by Public Works as nonresponsive. Submission of hard copy proposals will not be accepted. PROPOSALS MUST BE SUBMITTED ELECTRONICALLY USING THE FOLLOWING METHOD: Electronic Submission of Proposals In lieu of submitting electronic proposals to the Cashier's Office, you may submit proposals electronically on www.bidexpress.com, a secure online bidding service website. To submit your proposals electronically, register with BidExpress, prior to the due date above. A new registration page must be signed, notarized, and received by BidExpress customer support for processing before the due date. An Infotech/BidExpress Set-up Guide is included as Attachment 6 for reference. There is a nominal service fee to use BidExpress. Please note, each upload of file in BidExpress is limited to 10 MB per file up to 50 files for a total of 500 MB. Proposers shall plan ahead and allow sufficient time to account for the registration and file size limitations before the proposal submission deadline to complete the uploading of proposal files. If proposer submits a proposal through BidExpress, proposer should not send hard copies, compact disk, or any other materials to the County via mail.

NOTICE OF REQUEST FOR PROPOSALS FOR CAFETERIA SERVICES AT THE DEPARTMENT OF PUBLIC WORKS HEADQUARTERS (BRC0000455)

PLEASE TAKE NOTICE that Public Works requests proposals for the Cafeteria Services at the Department of Public Works Headquarters (BRC0000455) contract. This contract has been designed to have a potential maximum contract term of 5 years, consisting of an initial 1-year term and four potential additional 1-year optional renewals. This contract will be a sales revenue generating contract with an estimated annual amount of $6,000 of annual revenue payable to the Department of Public Works. The Request for Proposals (RFP) with contract specifications, forms, and instructions for preparing and submitting proposals may be accessed at http://pw.lacounty.gov/brcd/servicecontracts or may be requested from Ms. Jessica Dunn at (626) 458-4169 or jdunn@pw.lacounty.gov or Mr. Jairo Flores at (626) 458-4069 or jflores@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m.

PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts.

Important instruction regarding this solicitation:

PLEASE NOTE: The County's Living Wage Ordinance is applicable to the resultant contract. Contractors shall pay wages at rates in compliance with the Living Wage Ordinance. Please review and familiarize yourself with the Living Wage Ordinance requirements as provided in:

• Part I, Section 1, Item L, Living Wage Program
• Form LW-1, Living Wage Program
• Power Point slides available electronically at the website listed above

"Do Business with Public Works" Website Registration

All interested proposers for this RFP are strongly encouraged to register at http://pw.lacounty.gov/general/contracts/opportunities. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system.

Doing Business with Local Small Business Enterprise, Disabled Veteran Business Enterprise, and Social Enterprise

The County strongly encourages participation from firms, primes, and subcontractors, which are certified in the County's Local Small Business Enterprise (LSBE), Disabled Veteran Business Enterprise (DVBE), and Social Enterprise (SE) Preference Programs. The County's LSBE, DVBE, and SE Preference Programs require firms to complete a certification process to receive certain benefits allowed only for LSBE, DVBE, and SE, such as a 15 percent price preference, not to exceed $150,000, when applicable, and LSBE Prompt Payment Program. The following link provides additional information on being County certified LSBE, DVBE, and SE: http://dcba.lacounty.gov.

Minimum Mandatory Requirements: At the time of proposal submission, proposers must meet all minimum requirements set forth in the RFP documents including, but not limited to:

The use of subcontractors is prohibited for this service, except for hiring a registered dietitian.

1. Proposer or its managing employee must have at least 5 years of experience in managing cafeteria-type operations.
2. Proposer's on-site cafeteria supervisor assigned to this contract must have at least 5 years of experience in supervising cafeteria-type operations.
3. Proposer must have an existing wellness and sustainability policy that demonstrates their commitment to promoting wellness programs, such as healthier menu offerings and beverages, menu labeling, healthy checkout registers, etc., to support healthy eating. The proposer must also include a description of how this policy has been implemented.
A mandatory proposers' conference will be held on Monday, January 29, 2024,
at 2:00 p.m. via Microsoft Teams Meeting Online Events. To participate, the proposers will need to sign-in using the electronic sign-in-sheet through the website listed above. A walk-through will be conducted on Tuesday, January 30, 2024, at 9:00 a.m. ATTENDANCE BY THE PROPOSER OR AN AUTHORIZED REPRESENTATIVE AT THE CONFERENCE AND WALK THROUGH IS MANDATORY. Public Works will reject proposals from those whose attendance at the conference and
walk-through cannot be verified. Attendees should be prepared to ask questions at that time about the specifications, proposal requirements, and contract terms. It is the proposers' sole responsibility to do their due diligence to visit and familiarize themselves with the work locations and their requirements before submitting their proposal. After the conference, proposers must submit questions in writing and request information for this solicitation within three business days from the date of the conference.

The deadline to submit proposals is Wednesday, February 21, 2024, at 5:30 p.m. Please direct your questions to Ms. Dunn or Mr. Flores. See below for all deadlines relating to this solicitation. Be advised, any changes to the due dates listed herein will only be made by Public Works, in writing in the form of an Informational Update or Addendum to the solicitation.
Item Solicitation Schedule Due Date
1. Written Questions Due Thursday, February 1, 2024
2. Form PW-3: Jury Service Exemption Thursday, February 1, 2024
3. Form LW-2: Living Wage Exemption Monday, February 12, 2024
4. Request for Part Time Employee Approval Monday, February 12, 2024
5. Proposal Submission Due Wednesday, February 21, 2024
NOTE: Items 1 through 4 above, if submitting, will be due via e-mail to Ms. Dunn or
Mr. Flores. Item 5 is due from all proposers in accordance with the Important Notice below.
IMPORTANT NOTICE
Submission of proposals will only be accepted electronically using BidExpress or electronic proposals via Universal Serial Bus (USB) or compact disk to the Cashier's Office in Public Works Headquarters located on the Mezzanine Floor, 900 South Fremont Avenue, Alhambra, California 91803. Proposals received after the closing date and time specified in this Notice of Request for Proposals will be rejected by Public Works as nonresponsive. Submission of hard copy proposals will not be accepted.
PROPOSALS MUST BE SUBMITTED ELECTRONICALLY USING THE FOLLOWING METHOD:
Electronic Submission of Proposals

In lieu of submitting electronic proposals to the Cashier's Office, you may submit proposals electronically on www.bidexpress.com, a secure online bidding service website.

To submit your proposals electronically, register with BidExpress, prior to the due date above. A new registration page must be signed, notarized, and received by BidExpress customer support for processing before the due date. An Infotech/BidExpress Set-up Guide is included as Attachment 6 for reference. There is a nominal service fee to use BidExpress.

Please note, each upload of file in BidExpress is limited to 10 MB per file up to 50 files for a total of 500 MB. Proposers shall plan ahead and allow sufficient time to account for the registration and file size limitations before the proposal submission deadline to complete the uploading of proposal files. If proposer submits a proposal through BidExpress, proposer should not send hard copies, compact disk, or any other materials to the County via mail.

Open Day:

1/8/2024

Closed Date:

2/21/2024 5:30:00 PM

Contact Name:

Jessica Dunn

Contact Phone:

(626) 458-4169

Contact Email:

jdunn@dpw.lacounty.gov

Notice of Intent to Award (0) :

Click here to view notice intent to award list.

Notice of Award has not been added at this time.

This is a Notice of the County's "Intent" to make an Award. It does not represent a commitment on the part of the County nor does it signify a valid purchase agreement between the County and any supplier or service provider.

Until or unless a properly executed purchase order or service agreement is issued to a vendor, this "Intent" may be changed, modified or canceled at the sole discretion of the County. The County will assume no financial responsibility or obligation to any supplier or service provider based on this "Intent" to award.

Pursuant to County Purchasing Policy M-1100, A bid protest may be filed by Vendors who submitted a bid response for the intended award information below. Information and procedures for filing a bid protest can be accessed from LA County Bid/Vendor Protest Policy.

With limited exceptions, solicitations conducted under the statutory authority of the Purchasing Agent are price-based with the resultant award being made to the lowest, responsive, responsible bidder that fully meets and complies with all of the specifications and requirements of the solicitation.

Protest Policy
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Vendor Information
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Solicitation Award (1) :

Click here to view award list.

Award has not been added at this time.

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Last Changed On:

1/8/2024 11:03:08 AM

Attachment File (1) :

Click here to download attachment files.

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Protest Policy
Pursuant to County Purchasing Policy M-1100, A bid protest may be filed by Vendors who submitted a bid response for the intended award information below. Information and procedures for filing a bid protest can be accessed from LA County Bid/Vendor Protest Policy.
Buyer Name: {{main.niadetailinfo.ContactName}}	Phone: {{main.niadetailinfo.ContactPhone}}	Email: {{main.niadetailinfo.ContactEmail}}

Notice of Intended Award Information
With limited exceptions, solicitations conducted under the statutory authority of the Purchasing Agent are price-based with the resultant award being made to the lowest, responsive, responsible bidder that fully meets and complies with all of the specifications and requirements of the solicitation.
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Vendor Information
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eCAPS PROCUREMENT HELP-DESK

Email:	eCAPS Procurement Team

Office Hours:	Monday-Friday
	8:00 am - 5:00 pm PST

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