LA County Solicitations

Solicitation Information

Solicitation Number:

BRC0000519

Title:

Maintenance and Routine Services of Public Works Headquarters Complex Elevators

Department:

Public Works

Bid Type:

Service

Bid Amount:

$350,000.00

Commodity:

ELEVATOR INSTALLATION, MAINTENANCE AND REPAIR

Description:

NOTICE OF REQUEST FOR PROPOSALS FOR MAINTENANCE AND ROUTINE SERVICES OF PUBLIC WORKS HEADQUARTERS COMPLEX ELEVATORS (BRC0000519) PLEASE TAKE NOTICE that Public Works requests proposals for the Maintenance and Routine Services of Public Works Headquarters Complex Elevators (BRC0000519) contract. This contract has been designed to have a potential maximum contract term of 5 years, consisting of an initial 1-year term and potential additional four 1-year option renewals. The total annual contract amount of this service is estimated to be $350,000. The Request for Proposals (RFP) with contract specifications, forms, and instructions for preparing and submitting proposals may be accessed at http://pw.lacounty.gov/brcd/servicecontracts or may be requested from Ms. Victoria Frausto at (626) 300-2652 or vfrausto@pw.lacounty.gov or Ms. Jessica Dunn at (626) 458-4169 or jdunn@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m. The deadline to submit proposals is Wednesday, May 15, 2024, at 5:30 p.m. Please direct your questions to Ms. Frausto or Ms. Dunn. See below for all deadlines relating to this solicitation. Be advised, any changes to the due dates listed herein will only be made by Public Works, in writing in the form of an Informational Update or Addendum to the solicitation. A mandatory proposers' conference will be held on Monday, April 29, 2024, at 2:00 p.m. via Microsoft Teams Meeting Online Events. To participate, the proposers will need to sign-in using the electronic sign-in-sheet through the website listed above. A mandatory walk-through will be conducted on Tuesday, April 30, 2024, at 9:00 a.m. at 900 South Fremont Avenue Alhambra, CA 91803. ATTENDANCE BY THE PROPOSER OR AN AUTHORIZED REPRESENTATIVE AT THE CONFERENCE AND WALK THROUGH IS MANDATORY. Public Works will reject proposals from those whose attendance at the conference and walk-through cannot be verified. Attendees should be prepared to ask questions at that time about the specifications, proposal requirements, and contract terms. It is the proposers' sole responsibility to do their due diligence to visit and familiarize themselves with the work locations and their requirements before submitting their proposal. After the conference, proposers must submit questions in writing and request information for this solicitation within three business days from the date of the conference. PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts. "Do Business with Public Works" Website Registration All interested proposers for this RFP are strongly encouraged to register at http://pw.lacounty.gov/general/contracts/opportunities. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system. Minimum Mandatory Requirements: At the time of proposal submission, proposers must meet all minimum requirements set forth in the RFP documents including, but not limited to: 1. Proposing entity must have 10 years of experience providing elevator maintenance. 2. Proposing entity's proposal must identify a project manager or equivalent who must have at least 5 years of experience providing elevator maintenance. 3. Proposing entity must hold a valid and active State of California Specialty Contractor Class C-11, Elevator Contractor's license at the time of proposal submission. This license must stay valid and active during the term of this contract. 4. Proposing entity must submit copies of valid and active Certified Qualified Conveyance Company (CQCC) certification, issued by the State of California. This certification must stay valid and active during the term of this contract. 5. Proposing entity must submit copies of valid and active Certified Competent Conveyance Mechanic (CCCM) certification for each elevator mechanic performing the work for this contract, issued by the State of California. This certification must stay valid and active during the term of this contract. 6. Proposing entity's proposal must include its plan to directly employ sufficient competent personnel within 40 miles of the Public Works Headquarters Complex to handle all required work. 7. Proposing entity's proposal must include its ability to maintain local stock of parts adequate for immediate replacement on permanent or emergency basis. 8. Proposing entity must provide its detailed plan for responding to Public Works service calls for emergency and nonemergency services. After placing a call by the contract manager, proposer must be able to be on-site within 1 hour for emergency calls and within 24 hours for nonemergency calls, as stated in Exhibit A, Scope of Work, Section Q, Responsibilities of the Contractor. 9. The contracted work in this RFP constitutes "public works" as defined in the California Labor Code Section 1720, requiring payment of prevailing wages pursuant to Section 13, Prevailing Wages, of the RFP, Part II, Exhibit B. Proposers are required to pay prevailing wages as applicable to the contract work. Proposer performing prevailing wage work, must submit proof of a valid and active State of California Department of Industrial Relations Public Works Contractor Registration pursuant to Labor Code 1725.5. Pending registrations will not be accepted. 10. The use of subcontractors is prohibited for this service. Please disregard all reference to subcontracting in this RFP.

NOTICE OF REQUEST FOR PROPOSALS FOR MAINTENANCE AND ROUTINE SERVICES OF PUBLIC WORKS HEADQUARTERS COMPLEX ELEVATORS (BRC0000519)

PLEASE TAKE NOTICE that Public Works requests proposals for the Maintenance and Routine Services of Public Works Headquarters Complex Elevators (BRC0000519) contract. This contract has been designed to have a potential maximum contract term of 5 years, consisting of an initial 1-year term and potential additional four 1-year option renewals. The total annual contract amount of this service is estimated to be $350,000. The Request for Proposals (RFP) with contract specifications, forms, and instructions for preparing and submitting proposals may be accessed at http://pw.lacounty.gov/brcd/servicecontracts or may be requested from Ms. Victoria Frausto at (626) 300-2652 or vfrausto@pw.lacounty.gov or Ms. Jessica Dunn at (626) 458-4169 or jdunn@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m.

The deadline to submit proposals is Wednesday, May 15, 2024, at 5:30 p.m. Please direct your questions to Ms. Frausto or Ms. Dunn. See below for all deadlines relating to this solicitation. Be advised, any changes to the due dates listed herein will only be made by Public Works, in writing in the form of an Informational Update or Addendum to the solicitation.

A mandatory proposers' conference will be held on Monday, April 29, 2024,
at 2:00 p.m. via Microsoft Teams Meeting Online Events. To participate, the proposers will need to sign-in using the electronic sign-in-sheet through the website listed above. A mandatory walk-through will be conducted on Tuesday, April 30, 2024, at 9:00 a.m. at 900 South Fremont Avenue Alhambra, CA 91803. ATTENDANCE BY THE PROPOSER OR AN AUTHORIZED REPRESENTATIVE AT THE CONFERENCE AND WALK THROUGH IS MANDATORY. Public Works will reject proposals from those whose attendance at the conference and walk-through cannot be verified. Attendees should be prepared to ask questions at that time about the specifications, proposal requirements, and contract terms. It is the proposers' sole responsibility to do their due diligence to visit and familiarize themselves with the work locations and their requirements before submitting their proposal. After the conference, proposers must submit questions in writing and request information for this solicitation within three business days from the date of the conference.

PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts.

"Do Business with Public Works" Website Registration

All interested proposers for this RFP are strongly encouraged to register at http://pw.lacounty.gov/general/contracts/opportunities. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system.

Minimum Mandatory Requirements: At the time of proposal submission, proposers must meet all minimum requirements set forth in the RFP documents including, but not limited to:

1. Proposing entity must have 10 years of experience providing elevator maintenance.

2. Proposing entity's proposal must identify a project manager or equivalent who must have at least 5 years of experience providing elevator maintenance.

3. Proposing entity must hold a valid and active State of California Specialty Contractor Class C-11, Elevator Contractor's license at the time of proposal submission. This license must stay valid and active during the term of this contract.

4. Proposing entity must submit copies of valid and active Certified Qualified Conveyance Company (CQCC) certification, issued by the State of California.
This certification must stay valid and active during the term of this contract.

5. Proposing entity must submit copies of valid and active Certified Competent Conveyance Mechanic (CCCM) certification for each elevator mechanic performing the work for this contract, issued by the State of California. This certification must stay valid and active during the term of this contract.

6. Proposing entity's proposal must include its plan to directly employ sufficient competent personnel within 40 miles of the Public Works Headquarters Complex to handle all required work.

7. Proposing entity's proposal must include its ability to maintain local stock of parts adequate for immediate replacement on permanent or emergency basis.

8. Proposing entity must provide its detailed plan for responding to Public Works service calls for emergency and nonemergency services. After placing a call by the contract manager, proposer must be able to be on-site within 1 hour for emergency calls and within 24 hours for nonemergency calls, as stated in
Exhibit A, Scope of Work, Section Q, Responsibilities of the Contractor.

9. The contracted work in this RFP constitutes "public works" as defined in the California Labor Code Section 1720, requiring payment of prevailing wages pursuant to Section 13, Prevailing Wages, of the RFP, Part II, Exhibit B. Proposers are required to pay prevailing wages as applicable to the contract work. Proposer performing prevailing wage work, must submit proof of a valid and active State of California Department of Industrial Relations Public Works Contractor Registration pursuant to Labor Code 1725.5. Pending registrations will not be accepted.

10. The use of subcontractors is prohibited for this service. Please disregard all reference to subcontracting in this RFP.

Open Day:

4/8/2024

Closed Date:

5/15/2024 5:30:00 PM

Contact Name:

Victoria Frausto

Contact Phone:

(626) 300-2652

Contact Email:

vfrausto@pw.lacounty.gov

Notice of Intent to Award (0) :

Click here to view notice intent to award list.

Notice of Award has not been added at this time.

This is a Notice of the County's "Intent" to make an Award. It does not represent a commitment on the part of the County nor does it signify a valid purchase agreement between the County and any supplier or service provider.

Until or unless a properly executed purchase order or service agreement is issued to a vendor, this "Intent" may be changed, modified or canceled at the sole discretion of the County. The County will assume no financial responsibility or obligation to any supplier or service provider based on this "Intent" to award.

Pursuant to County Purchasing Policy M-1100, A bid protest may be filed by Vendors who submitted a bid response for the intended award information below. Information and procedures for filing a bid protest can be accessed from LA County Bid/Vendor Protest Policy.

With limited exceptions, solicitations conducted under the statutory authority of the Purchasing Agent are price-based with the resultant award being made to the lowest, responsive, responsible bidder that fully meets and complies with all of the specifications and requirements of the solicitation.

Protest Policy
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Vendor Information
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Vendor Address:	{{nia.Address1}} {{nia.City}}, {{nia.StateCode}} {{nia.Zip}}

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Solicitation Award (1) :

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Award has not been added at this time.

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Last Changed On:

4/8/2024 3:34:28 PM

Attachment File (0) :

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File Name	Description	Type	Size	Last Update On
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Protest Policy
Pursuant to County Purchasing Policy M-1100, A bid protest may be filed by Vendors who submitted a bid response for the intended award information below. Information and procedures for filing a bid protest can be accessed from LA County Bid/Vendor Protest Policy.
Buyer Name: {{main.niadetailinfo.ContactName}}	Phone: {{main.niadetailinfo.ContactPhone}}	Email: {{main.niadetailinfo.ContactEmail}}

Notice of Intended Award Information
With limited exceptions, solicitations conducted under the statutory authority of the Purchasing Agent are price-based with the resultant award being made to the lowest, responsive, responsible bidder that fully meets and complies with all of the specifications and requirements of the solicitation.
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Description:	{{main.niadetailinfo.Description}}
Line #:	Quantity:	UOM:	Unit Price (gross):	Total (gross):
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Vendor Information
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Vendor Address:	{{main.niadetailinfo.Address1}} {{main.niadetailinfo.City}}, {{main.niadetailinfo.StateCode}} {{main.niadetailinfo.Zip}}

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eCAPS PROCUREMENT HELP-DESK

Email:	eCAPS Procurement Team

Office Hours:	Monday-Friday
	8:00 am - 5:00 pm PST

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