LA County Solicitations

Solicitation Information

Solicitation Number:

BRC0000533

Title:

On-Call Stormwater Capture Rubber Dam System Maintenance Services (BRC0000533)

Department:

Public Works

Bid Type:

Service

Bid Amount:

$300,000.00

Commodity:

MAINT & REPAIR - DAM & LEVEE CONSTRUCTION

Description:

PLEASE TAKE NOTICE that Public Works requests proposals for the On-Call Stormwater Capture Rubber Dam System Maintenance Services (BRC0000533) contract. This contract has been designed to have a potential maximum contract term of 5 years consisting of an initial 1-year term and potential additional four 1-year option renewals. The annual contract amount of this service is estimated to be $300,000. The Request for Proposals (RFP) with contract specifications, forms, and instructions for preparing and submitting proposals may be accessed online at http://pw.lacounty.gov/brcd/servicecontracts or requested from Mr. Danny Medina at (626) 458-4080 or dmedina@pw.lacounty.gov or Mr. Simon Lee at (626) 458-2509 or simonlee@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m. The deadline to submit proposals is Monday, November 25, 2024, at 5:30 p.m. Please refer to the Solicitation Schedule on page 2 of the solicitation notice for all deadlines relating to this solicitation. Be advised, any changes to the due dates listed will only be made by Public Works, in writing, in the form of a Notice to the solicitation. A mandatory proposers' conference will be held on Monday, October 28, 2024, at 2:00 p.m. via Microsoft Teams Meeting Online Events. ATTENDANCE BY THE PROPOSER OR AN AUTHORIZED REPRESENTATIVE AT THE CONFERENCE IS MANDATORY. Public Works will reject proposals received from proposers whose attendance at the conference cannot be verified. Attendees should be prepared to ask questions at that time about the specifications, proposal requirements, and contract terms. After the conference, questions or requests for clarification/information may be submitted in writing for a response until Wednesday, October 30, 2024. Please direct written questions to Mr. Medina or Mr. Lee. To participate in the mandatory proposers' conference, proposers will need to sign-in on the day of the conference using the electronic sign-in sheet accessible via the following website: https://dpw.lacounty.gov/contracts/opportunities Proposers seeking to arrange any site visits must contact the Contract Manager, Mr. George Valdibia of our Stormwater Engineering Division, who may be contacted by phone at (626) 458-6138 or gvaldibia@pw.lacountv.gov, to arrange a site visit and familiarize themselves with site locations and its requirements before submitting a proposal. Proposer must coordinate with the Contract Manager to arrange a date and time of the planned site visit prior to visiting any location. All site visits should be carried out prior to the established proposal submission deadline. The proposal submission deadline will not be extended to allow for additional time to complete a site visit. PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL NOTICES TO THE SOLICITATION WILL BE POSTED AT: http://pw.lacounty.gov/brcd/servicecontracts. "Do Business with Public Works" Website Registration All interested proposers for this RFP are strongly encouraged to register at http://pw.lacounty.gov/general/contracts/opportunities. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system. Minimum Mandatory Requirements: Proposers are requested to submit proposals offering On-Call Stormwater Capture Rubber Dam System Maintenance services in accordance with Exhibit A, Scope of Work, and in a format per specifications detailed in Part I, Section 2, Proposal Format and Content Requirements of this RFP. At the time of proposal submission, proposers must meet all of the minimum mandatory requirements listed in Part I, Section I, and must complete Form PW-14, Minimum Mandatory Requirements, to qualify as eligible to perform the services under this contract. Prevailing Wage Notice: The contracted work in this RFP constitutes "public works" as defined in the California Labor Code Section 1720, requiring payment of prevailing wages pursuant to Section 14, Prevailing Wages, of the RFP, Part II, Exhibit B. Please note that the services requested in this contract may include both prevailing wage and nonprevailing wage work. Proposers are required to pay prevailing wages as applicable to the contract work. IMPORTANT NOTICE: PROPOSALS MUST BE SUBMITTED ELECTRONICALLY USING ONE OF THE FOLLOWING TWO METHODS ONLY: METHOD 1: Submission of Electronic Proposal at Public Works Headquarters Proposals will be accepted electronically via Universal Serial Bus (USB) or compact disk and delivered to: Los Angeles County Public Works Cashier's Office 900 South Fremont Avenue, Mezzanine Level Alhambra, CA 91803 Attention: Mr. Danny Medina On-Call Stormwater Capture Rubber Dam System Maintenance Services (BRC0000533) METHOD 2: Electronic Submission of Proposals In lieu of submitting electronic proposals to the Cashier's Office, you may submit proposals electronically, online via www.bidexpress.com, a secure online bidding service website. To submit your proposals electronically, register with BidExpress, prior to the due date above. A new registration page must be signed, notarized, and received by BidExpress customer support for processing before the due date. An Infotech/BidExpress Guide is included as Attachment 6 for reference. There is a nominal service fee to use BidExpress. All updated instructions for Infotech/BidExpress can be found at the following link: https://infotechinc.zendesk.com/hc/en-us/categories/360003900254-Bid-Express-at-www-bidexpress-com. Please note, each file upload in BidExpress is limited to 10 MB per file up to 50 files for a total of 500 MB. Proposers shall plan ahead and allow sufficient time to account for the registration and file size limitations before the proposal submission deadline to complete the uploading of proposal files. If a proposer submits a proposal through BidExpress, the proposer should not send hard copies, compact disk, or any other materials to the County via mail.

PLEASE TAKE NOTICE that Public Works requests proposals for the On-Call Stormwater Capture Rubber Dam System Maintenance Services (BRC0000533) contract. This contract has been designed to have a potential maximum contract term of 5 years consisting of an initial 1-year term and potential additional four 1-year option renewals. The annual contract amount of this service is estimated to be $300,000. The Request for Proposals (RFP) with contract specifications, forms, and instructions for preparing and submitting proposals may be accessed online at http://pw.lacounty.gov/brcd/servicecontracts or requested from Mr. Danny Medina at (626) 458-4080 or dmedina@pw.lacounty.gov or Mr. Simon Lee at (626) 458-2509 or simonlee@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m.

The deadline to submit proposals is Monday, November 25, 2024, at 5:30 p.m. Please refer to the Solicitation Schedule on page 2 of the solicitation notice for all deadlines relating to this solicitation. Be advised, any changes to the due dates listed will only be made by Public Works, in writing, in the form of a Notice to the solicitation.

A mandatory proposers' conference will be held on Monday, October 28, 2024, at 2:00 p.m. via Microsoft Teams Meeting Online Events. ATTENDANCE BY THE PROPOSER OR AN AUTHORIZED REPRESENTATIVE AT THE CONFERENCE IS MANDATORY. Public Works will reject proposals received from proposers whose attendance at the conference cannot be verified. Attendees should be prepared to ask questions at that time about the specifications, proposal requirements, and contract terms. After the conference, questions or requests for clarification/information may be submitted in writing for a response until Wednesday, October 30, 2024. Please direct written questions to Mr. Medina or Mr. Lee. To participate in the mandatory proposers' conference, proposers will need to sign-in on the day of the conference using the electronic sign-in sheet accessible via the following website: https://dpw.lacounty.gov/contracts/opportunities

Proposers seeking to arrange any site visits must contact the Contract Manager, Mr. George Valdibia of our Stormwater Engineering Division, who may be contacted by phone at (626) 458-6138 or gvaldibia@pw.lacountv.gov, to arrange a site visit and familiarize themselves with site locations and its requirements before submitting a proposal. Proposer must coordinate with the Contract Manager to arrange a date and time of the planned site visit prior to visiting any location. All site visits should be carried out prior to the established proposal submission deadline. The proposal submission deadline will not be extended to allow for additional time to complete a site visit.

PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL NOTICES TO THE SOLICITATION WILL BE POSTED AT: http://pw.lacounty.gov/brcd/servicecontracts.

"Do Business with Public Works" Website Registration
All interested proposers for this RFP are strongly encouraged to register at http://pw.lacounty.gov/general/contracts/opportunities. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system.

Minimum Mandatory Requirements:
Proposers are requested to submit proposals offering On-Call Stormwater Capture Rubber Dam System Maintenance services in accordance with Exhibit A, Scope of Work, and in a format per specifications detailed in Part I, Section 2, Proposal Format and Content Requirements of this RFP. At the time of proposal submission, proposers must meet all of the minimum mandatory requirements listed in Part I, Section I, and must complete Form PW-14, Minimum Mandatory Requirements, to qualify as eligible to perform the services under this contract.

Prevailing Wage Notice: The contracted work in this RFP constitutes "public works" as defined in the California Labor Code Section 1720, requiring payment of prevailing wages pursuant to Section 14, Prevailing Wages, of the RFP, Part II, Exhibit B. Please note that the services requested in this contract may include both prevailing wage and nonprevailing wage work. Proposers are required to pay prevailing wages as applicable to the contract work.

IMPORTANT NOTICE: PROPOSALS MUST BE SUBMITTED ELECTRONICALLY USING ONE OF THE FOLLOWING TWO METHODS ONLY:
METHOD 1: Submission of Electronic Proposal at Public Works Headquarters
Proposals will be accepted electronically via Universal Serial Bus (USB) or compact disk and delivered to:
Los Angeles County Public Works Cashier's Office
900 South Fremont Avenue, Mezzanine Level
Alhambra, CA 91803
Attention: Mr. Danny Medina
On-Call Stormwater Capture Rubber Dam
System Maintenance Services (BRC0000533)

METHOD 2: Electronic Submission of Proposals
In lieu of submitting electronic proposals to the Cashier's Office, you may submit proposals electronically, online via www.bidexpress.com, a secure online bidding service website.

To submit your proposals electronically, register with BidExpress, prior to the due date above. A new registration page must be signed, notarized, and received by BidExpress customer support for processing before the due date. An Infotech/BidExpress Guide is included as Attachment 6 for reference. There is a nominal service fee to use BidExpress. All updated instructions for Infotech/BidExpress can be found at the following link: https://infotechinc.zendesk.com/hc/en-us/categories/360003900254-Bid-Express-at-www-bidexpress-com.

Please note, each file upload in BidExpress is limited to 10 MB per file up to 50 files for a total of 500 MB. Proposers shall plan ahead and allow sufficient time to account for the registration and file size limitations before the proposal submission deadline to complete the uploading of proposal files. If a proposer submits a proposal through BidExpress, the proposer should not send hard copies, compact disk, or any other materials to the County via mail.

Open Day:

10/10/2024

Closed Date:

11/25/2024 5:30:00 PM

Contact Name:

DANNY MEDINA

Contact Phone:

(626) 458-4080

Contact Email:

dmedina@dpw.lacounty.gov

Notice of Intent to Award (0) :

Click here to view notice intent to award list.

Notice of Award has not been added at this time.

This is a Notice of the County's "Intent" to make an Award. It does not represent a commitment on the part of the County nor does it signify a valid purchase agreement between the County and any supplier or service provider.

Until or unless a properly executed purchase order or service agreement is issued to a vendor, this "Intent" may be changed, modified or canceled at the sole discretion of the County. The County will assume no financial responsibility or obligation to any supplier or service provider based on this "Intent" to award.

Pursuant to County Purchasing Policy M-1100, A bid protest may be filed by Vendors who submitted a bid response for the intended award information below. Information and procedures for filing a bid protest can be accessed from LA County Bid/Vendor Protest Policy.

With limited exceptions, solicitations conducted under the statutory authority of the Purchasing Agent are price-based with the resultant award being made to the lowest, responsive, responsible bidder that fully meets and complies with all of the specifications and requirements of the solicitation.

Protest Policy
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Vendor Information
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Solicitation Award (1) :

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Award has not been added at this time.

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Last Changed On:

11/13/2024 10:41:23 AM

Attachment File (0) :

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File Name	Description	Type	Size	Last Update On
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Protest Policy
Pursuant to County Purchasing Policy M-1100, A bid protest may be filed by Vendors who submitted a bid response for the intended award information below. Information and procedures for filing a bid protest can be accessed from LA County Bid/Vendor Protest Policy.
Buyer Name: {{main.niadetailinfo.ContactName}}	Phone: {{main.niadetailinfo.ContactPhone}}	Email: {{main.niadetailinfo.ContactEmail}}

Notice of Intended Award Information
With limited exceptions, solicitations conducted under the statutory authority of the Purchasing Agent are price-based with the resultant award being made to the lowest, responsive, responsible bidder that fully meets and complies with all of the specifications and requirements of the solicitation.
Title:	{{main.niadetailinfo.Title}}
Description:	{{main.niadetailinfo.Description}}
Line #:	Quantity:	UOM:	Unit Price (gross):	Total (gross):
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Vendor Information
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Vendor Address:	{{main.niadetailinfo.Address1}} {{main.niadetailinfo.City}}, {{main.niadetailinfo.StateCode}} {{main.niadetailinfo.Zip}}

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eCAPS PROCUREMENT HELP-DESK

Email:	eCAPS Procurement Team

Office Hours:	Monday-Friday
	8:00 am - 5:00 pm PST

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