LA County Solicitations

Solicitation Detail

Solicitation Number:

BRC0000451

Title:

On-Call Public Outreach and Community Engagement Program

Department:

Public Works

Bid Type:

Commodity / Service

Bid Amount:

$15,000,000.00

Commodity:

CONSULTING SERVICES - COMMUNICATIONS - PUBLIC RELATIONS

Description:

PLEASE TAKE NOTICE that Public Works requests Statement of Qualifications (SOQ) for the On-Call Public Outreach and Community Engagement Program (BRC0000451). This program has been designed to have a potential maximum contract term of 5 years, consisting of an initial 1-year term and potential additional four 1-year option renewals. The total aggregate program amount of this service is estimated to be $15 million. The Request for Statement of Qualifications (RFSQ) with contract specifications, forms, and instructions for preparing and submitting proposals may be accessed at http://pw.lacounty.gov/brcd/servicecontracts or may be requested from Ms. Anna Leung at (626) 458-4072 or aleung@pw.lacounty.gov or Ms. Ani Karapetyan at (626) 458-4050 or akarapeytan@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m. Public Works may award up to six contracts for this program; three small, two medium, and one large-sized category firms. Each proposer shall self certify that it is a small, medium, or large-sized business enterprise according to the established criteria on the Business Size Enterprise Category Form PW-16 provided in this RFSQ. In addition, each proposer whose SOQ meets the minimum mandatory requirements and receives a preliminary score of no less than 75 points in accordance with the evaluation criteria set forth herein may be awarded a contract based on their Business Size Enterprise Category. The assignment of work will be in accordance with Exhibit A, Scope of Work, Section J, Assignment of Work. The County reserves the right to increase or decrease the number of contracts that will be awarded. PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts. "Do Business with Public Works" Website Registration All interested proposers for this RFP are strongly encouraged to register at http://pw.lacounty.gov/general/contracts/opportunities. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system. Doing Business with Local Small Business Enterprise, Disabled Veteran Business Enterprise, and Social Enterprise The County strongly encourages participation from firms, primes, and subcontractors, which are certified in the County's Local Small Business Enterprise (LSBE), Disabled Veteran Business Enterprise (DVBE), and Social Enterprise (SE) Preference Programs. The County's LSBE, DVBE, and SE Preference Programs require firms to complete a certification process to receive certain benefits allowed only for LSBE, DVBE, and SE, such as a 15 percent price preference, not to exceed $150,000, when applicable, and LSBE Prompt Payment Program. The following link provides additional information on being County certified LSBE, DVBE, and SE: http://dcba.lacounty.gov. Minimum Mandatory Requirement: At the time of proposal submission, proposers must meet all minimum requirements set forth in the RFSQ documents including, but not limited to: 1. Proposing entity must have at least 5 years of experience in strategic communications and crisis communications coordination for a local government agency. The proposal must include three examples of such programs that were completed within the last 5 years by the proposing entity. Important Note: This minimum mandatory requirement must be met by the proposing entity and subcontracting to meet this requirement is not allowed. 2. Proposing entity must have at least 5 years of experience coordinating community meetings and implementing press conferences, ribbon cutting ceremonies, etc. for local government jurisdictions. The proposal must include three examples of such programs that were completed within the last 5 years by the proposing entity. Important Note: This minimum mandatory requirement must be met by the proposing entity and subcontracting to meet this requirement is not allowed. 3. Proposer's or its subcontractor's staff assigned to oversee this program must have a minimum of 5 years of experience related to the specific task they are managing for this contract. Such personnel and their experience must be identified by the proposer in the proposal and Form PW 14, Proposer's Compliance with the Minimum Requirements of the RFSQ. 4. Proposer's or its subcontractor's staff must have a minimum of 3 years of experience conducting assessments and research evaluations. Such personnel must be identified by the proposer in the proposal and Form PW 14, Proposer's Compliance with the Minimum Requirements of the RFSQ. 5. Proposer has submitted documentation demonstrating its good faith efforts to meet the County’s CBE Program goal in accordance with Section 1.Y, Community Business Enterprise Participation. There will be no conference for this solicitation. The deadline to submit written questions for a response is Monday, January 29, 2024. Please direct your questions to Ms. Leung or Ms. Karapetyan. The deadline to submit proposals is Monday, February 12, 2024 at 5:30 p.m. Please direct your questions to Ms. Leung or Ms. Karapetyan. See below for all deadlines relating to this solicitation. Be advised, any changes to the due dates listed herein will only be made by Public Works, in writing in the form of an Informational Update or Addendum to the solicitation. Item Solicitation Schedule Due Date 1. Written Questions Due Monday, January 29, 2024 2. Form PW-3: Jury Service Exemption Monday, January 29, 2024 3. Proposal Submission Due Monday, February 12, 2024 NOTE: Items 1 through 2 above, if submitting, will be due via e-mail to Ms. Leung or Ms. Karapetyan. Item 3 is due from all proposers in accordance with the Important Notice below. IMPORTANT NOTICE Submission of proposals will only be accepted electronically using BidExpress or electronic proposals via Universal Serial Bus (USB) or compact disk to the Cashier's Office in Public Works Headquarters located on the Mezzanine Floor, 900 South Fremont Avenue, Alhambra, California 91803. Proposals received after the closing date and time specified in this Notice of Request for Proposals will be rejected by Public Works as nonresponsive. Submission of hard copy proposals will not be accepted. PROPOSALS MUST BE SUBMITTED ELECTRONICALLY USING THE FOLLOWING METHOD: Electronic Submission of Proposals In lieu of submitting electronic proposals to the Cashier's Office, you may submit proposals electronically on www.bidexpress.com, a secure online bidding service website. To submit your proposals electronically, register with BidExpress, prior to the due date above. A new registration page must be signed, notarized, and received by BidExpress customer support for processing before the due date. An Infotech/BidExpress Set-up Guide is included as Attachment 6 for reference. There is a nominal service fee to use BidExpress. Please note, each upload of file in BidExpress is limited to 10 MB per file up to 50 files for a total of 500 MB. Proposers shall plan ahead and allow sufficient time to account for the registration and file size limitations before the proposal submission deadline to complete the uploading of proposal files. If proposer submits a proposal through BidExpress, proposer should not send hard copies, compact disc, or any other materials to the County via mail.

PLEASE TAKE NOTICE that Public Works requests Statement of Qualifications (SOQ) for the On-Call Public Outreach and Community Engagement Program (BRC0000451). This program has been designed to have a potential maximum contract term of 5 years, consisting of an initial 1-year term and potential additional four 1-year option renewals. The total aggregate program amount of this service is estimated to be $15 million. The Request for Statement of Qualifications (RFSQ) with contract specifications, forms, and instructions for preparing and submitting proposals may be accessed at http://pw.lacounty.gov/brcd/servicecontracts or may be requested from Ms. Anna Leung at (626) 458-4072 or aleung@pw.lacounty.gov or Ms. Ani Karapetyan at (626) 458-4050 or akarapeytan@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m.

Public Works may award up to six contracts for this program; three small, two medium, and one large-sized category firms. Each proposer shall self certify that it is a small, medium, or large-sized business enterprise according to the established criteria on the Business Size Enterprise Category Form PW-16 provided in this RFSQ. In addition, each proposer whose SOQ meets the minimum mandatory requirements and receives a preliminary score of no less than 75 points in accordance with the evaluation criteria set forth herein may be awarded a contract based on their Business Size Enterprise Category. The assignment of work will be in accordance with Exhibit A, Scope of Work, Section J, Assignment of Work. The County reserves the right to increase or decrease the number of contracts that will be awarded.

PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts.

"Do Business with Public Works" Website Registration

All interested proposers for this RFP are strongly encouraged to register at http://pw.lacounty.gov/general/contracts/opportunities. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system.

Doing Business with Local Small Business Enterprise, Disabled Veteran Business Enterprise, and Social Enterprise

The County strongly encourages participation from firms, primes, and subcontractors, which are certified in the County's Local Small Business Enterprise (LSBE), Disabled Veteran Business Enterprise (DVBE), and Social Enterprise (SE) Preference Programs. The County's LSBE, DVBE, and SE Preference Programs require firms to complete a certification process to receive certain benefits allowed only for LSBE, DVBE, and SE, such as a 15 percent price preference, not to exceed $150,000, when applicable, and LSBE Prompt Payment Program. The following link provides additional information on being County certified LSBE, DVBE, and SE: http://dcba.lacounty.gov.

Minimum Mandatory Requirement: At the time of proposal submission, proposers must meet all minimum requirements set forth in the RFSQ documents including, but not limited to:

1. Proposing entity must have at least 5 years of experience in strategic communications and crisis communications coordination for a local government agency. The proposal must include three examples of such programs that were completed within the last 5 years by the proposing entity.

Important Note: This minimum mandatory requirement must be met by the proposing entity and subcontracting to meet this requirement is not allowed.

2. Proposing entity must have at least 5 years of experience coordinating community meetings and implementing press conferences, ribbon cutting ceremonies, etc. for local government jurisdictions. The proposal must include three examples of such programs that were completed within the last 5 years by the proposing entity.

Important Note: This minimum mandatory requirement must be met by the proposing entity and subcontracting to meet this requirement is not allowed.

3. Proposer's or its subcontractor's staff assigned to oversee this program must have a minimum of 5 years of experience related to the specific task they are managing for this contract. Such personnel and their experience must be identified by the proposer in the proposal and Form PW 14, Proposer's Compliance with the Minimum Requirements of the RFSQ.

4. Proposer's or its subcontractor's staff must have a minimum of 3 years of experience conducting assessments and research evaluations. Such personnel must be identified by the proposer in the proposal and Form PW 14, Proposer's Compliance with the Minimum Requirements of the RFSQ.

5. Proposer has submitted documentation demonstrating its good faith efforts to meet the County’s CBE Program goal in accordance with Section 1.Y, Community Business Enterprise Participation.

There will be no conference for this solicitation. The deadline to submit written questions for a response is Monday, January 29, 2024. Please direct your questions to Ms. Leung or Ms. Karapetyan.

The deadline to submit proposals is Monday, February 12, 2024 at 5:30 p.m. Please direct your questions to Ms. Leung or Ms. Karapetyan. See below for all deadlines relating to this solicitation. Be advised, any changes to the due dates listed herein will only be made by Public Works, in writing in the form of an Informational Update or Addendum to the solicitation.

Item Solicitation Schedule Due Date
1. Written Questions Due Monday, January 29, 2024
2. Form PW-3: Jury Service Exemption Monday, January 29, 2024
3. Proposal Submission Due Monday, February 12, 2024

NOTE: Items 1 through 2 above, if submitting, will be due via e-mail to Ms. Leung or Ms. Karapetyan. Item 3 is due from all proposers in accordance with the Important Notice below.

IMPORTANT NOTICE

Submission of proposals will only be accepted electronically using BidExpress or electronic proposals via Universal Serial Bus (USB) or compact disk to the Cashier's Office in Public Works Headquarters located on the Mezzanine Floor, 900 South Fremont Avenue, Alhambra, California 91803. Proposals received after the closing date and time specified in this Notice of Request for Proposals will be rejected by Public Works as nonresponsive. Submission of hard copy proposals will not be accepted.

PROPOSALS MUST BE SUBMITTED ELECTRONICALLY USING THE FOLLOWING METHOD:

Electronic Submission of Proposals

In lieu of submitting electronic proposals to the Cashier's Office, you may submit proposals electronically on www.bidexpress.com, a secure online bidding service website.

To submit your proposals electronically, register with BidExpress, prior to the due date above. A new registration page must be signed, notarized, and received by BidExpress customer support for processing before the due date. An Infotech/BidExpress Set-up Guide is included as Attachment 6 for reference. There is a nominal service fee to use BidExpress.

Please note, each upload of file in BidExpress is limited to 10 MB per file up to 50 files for a total of 500 MB. Proposers shall plan ahead and allow sufficient time to account for the registration and file size limitations before the proposal submission deadline to complete the uploading of proposal files. If proposer submits a proposal through BidExpress, proposer should not send hard copies, compact disc, or any other materials to the County via mail.

Open Day:

1/10/2024

Close Date:

2/12/2024 5:30:00 PM

Contact Name:

Anna Leung

Contact Phone:

(626) 458-4072

Contact Email:

aleung@pw.lacounty.gov

Last Changed On:

1/10/2024 11:16:02 AM

Attachment File (0) :

Click here to download attachment files.

File Name	Description	Type	Size	Last Update On
{{file.AttFileName}}	{{file.AttFileDesc}}	{{file.AttFileType}}	{{file.AttFileSize}}	{{file.LastUpdateDate.slice(6,-2)\|date: 'MM-dd-yyyy'}}

…
{{pageIndex+1}}
…

eCAPS PROCUREMENT HELP-DESK

Email:	eCAPS Procurement Team

Office Hours:	Monday-Friday
	8:00 am - 5:00 pm PST

Los Angeles County Solicitations