LA County Solicitations

Solicitation Detail

Solicitation Number:

BRC0000458

Title:

On-Call Emergency Debris Removal Services Program (BRC0000458)

Department:

Public Works

Bid Type:

Service

Bid Amount:

$75,000,000.00

Commodity:

DISASTER RELIEF SERVICES

Description:

PLEASE TAKE NOTICE that Public Works requests proposals for the On-Call Emergency Debris Removal Services Program (BRC0000458). This program has been designed to have a potential maximum contract term of 5 years, consisting of an initial 1-year term and four potential additional 1-year renewal options. The total annual program amount of this service is estimated to be $75 million. The Request for Proposals (RFP) with contract specifications, forms, and instructions for preparing and submitting proposals may be accessed at http://pw.lacounty.gov/brcd/servicecontracts or may be requested from Mr. Danny Medina at (626) 458-4080 or dmedina@pw.lacounty.gov; or Mr. Eric Fong at (626) 458-4077 or erfong@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m. Note: These contracts may be funded or reimbursed with local, State, and/or Federal funds requiring the proposers to follow all pertinent local, State, and Federal laws, regulations, declarations, and executive orders. The County may award up to 12 contracts for this Program. Each proposer whose proposal meets the minimum mandatory requirements and receives a preliminary score of no less than 60 points in accordance with the evaluation criteria set forth herein, up to a maximum of 12, may be awarded a contract. Should more than 12 proposals receive evaluation scores of 60 points or better, only the 12 highest-rated proposers will be awarded a contract. The County reserves the right to increase or decrease the number of contracts that will be awarded. Awardees will be ranked from highest to lowest based on their scoring. IMPORTANT: In accordance with Exhibit A, Scope of Work, Section Q, Assignment of Work, the resultant contractors of this program shall respond to immediate requests for debris removal work to be performed within approximately the first 70 hours of a declared disaster/emergency or such period of time otherwise required for the County to request bid prices for ongoing work. During the initial approximate 70 hours, work will be requested from the contractors in order of their ranking as established by their proposal scoring based on the evaluation criteria set forth in this solicitation. For work to be performed after the initial emergency response timeframe, all contractors regardless of ranking shall receive a bid request for work to be performed, the most responsive and responsible bidder submitting the lowest bid will be assigned the requested work. PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts. "Do Business with Public Works" Website Registration: All interested proposers for this RFP are strongly encouraged to register at http://pw.lacounty.gov/general/contracts/opportunities. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system. Proposers awarded a contract resultant of this solicitation are required to contact certified vendors registered as Community Business Enterprise (CBE) by the Los Angeles County Department of Consumer and Business Affairs, for potential subcontracting opportunities. Minimum Mandatory Requirements: Proposers must meet all minimum requirements set forth in the RFP document at the time of proposal submission including, but not limited to: 1. Proposer must have a minimum of 3 years of experience in providing clean up, debris collection, removal, and disposal services. Subcontracting is not permitted to fulfill this requirement. 2. Proposer or its subcontractor(s), if any, must own a minimum of 50 items of heavy equipment necessary to perform debris removal services including, but not limited to, skip loaders, cranes, and haul trucks. The required number of equipment items must be listed on the Statement of Equipment Form PW-15. 3. Proposer or its subcontractor(s), if any, must provide a minimum of one International Society of Arboriculture certified arborist. 4. Proposer or its subcontractor(s), if any, must possess a valid and active Waste Collectors Permit issued by the Los Angeles County Department of Public Health or must include an affirmation statement on Form PW-14.1 indicating that the permit will be obtained prior to the execution of the contract. 5. Proposer or its subcontractor(s), if any, must provide a minimum of 50 operators to operate heavy equipment necessary to perform debris removal. Each operator must possess a valid and active Driver License, as well as any other certifications or licenses necessary to operate the equipment provided. The licensed operators must be listed on the Statement of Qualified Operators Form PW-16. Due to the high volume of equipment and trucks required for this service, individual owner operators will not be awarded a contract. 6. Proposer has submitted documentation demonstrating its good faith efforts to meet the County’s CBE Program goal in accordance with Section 1.V, Community Business Enterprise Participation. If the proposer has not identified subcontractors for this contract, proposer must demonstrate its compliance with good faith efforts to meet the County’s CBE Program goal in accordance with Section 1.V, Community Business Enterprise Participation, when subcontractors have been identified for use on the contract. Please refer to Form PW-14.1 for further clarification. There will be no proposers' conference required for this solicitation. The deadline to submit written questions for a response is Tuesday, December 19, 2023, by or before 5:30 p.m. Please direct your questions to Messrs. Medina or Fong. The deadline for proposal submission is Wednesday, January 24, 2024, at 5:30 p.m. Please direct your questions related to this solicitation to Messrs. Medina or Fong. See below for all deadlines relating to this solicitation. Be advised, any changes to the due dates listed herein will only be made by Public Works, in writing in the form of an Informational Update or Addendum to the solicitation. IMPORTANT NOTICE: Submission of proposals will only be accepted electronically using BidExpress or electronic proposals via Universal Serial Bus (USB) or compact disk to the Cashier's Office in Public Works Headquarters located on the Mezzanine Floor, 900 South Fremont Avenue, Alhambra, California 91803. Proposals received after the closing date and time specified in this Notice of Request for Proposals will be rejected by Public Works as nonresponsive. Submission of hard copy proposals will not be accepted. PROPOSALS MAY BE SUBMITTED ELECTRONICALLY USING THE METHOD DESCRIBED BELOW: Electronic Submission of Proposals: In lieu of submitting electronic proposals to the Cashier's Office, you may submit proposals electronically on www.bidexpress.com, a secure online bidding service website. To submit your proposals electronically, register with BidExpress, prior to the due date above. A new registration page must be signed, notarized, and received by BidExpress customer support for processing before the due date. An Infotech/BidExpress Set-up Guide is included as Attachment 7 for reference. There is a nominal service fee to use BidExpress. Please note, each file upload in BidExpress is limited to 10 MB per file up to 50 files for a total of 500 MB. Proposers shall plan ahead and allow sufficient time to account for the registration and file size limitations before the proposal submission deadline to complete the uploading of proposal files. If a proposer submits a proposal through BidExpress, the proposer should not send hard copies, compact disc, or any other materials to the County via mail.

PLEASE TAKE NOTICE that Public Works requests proposals for the On-Call Emergency Debris Removal Services Program (BRC0000458). This program has been designed to have a potential maximum contract term of 5 years, consisting of an initial 1-year term and four potential additional 1-year renewal options. The total annual program amount of this service is estimated to be $75 million. The Request for Proposals (RFP) with contract specifications, forms, and instructions for preparing and submitting proposals may be accessed at http://pw.lacounty.gov/brcd/servicecontracts or may be requested from Mr. Danny Medina at (626) 458-4080 or dmedina@pw.lacounty.gov; or Mr. Eric Fong at (626) 458-4077 or erfong@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m.

Note: These contracts may be funded or reimbursed with local, State, and/or Federal funds requiring the proposers to follow all pertinent local, State, and Federal laws, regulations, declarations, and executive orders.

The County may award up to 12 contracts for this Program. Each proposer whose proposal meets the minimum mandatory requirements and receives a preliminary score of no less than 60 points in accordance with the evaluation criteria set forth herein, up to a maximum of 12, may be awarded a contract. Should more than 12 proposals receive evaluation scores of 60 points or better, only the 12 highest-rated proposers will be awarded a contract. The County reserves the right to increase or decrease the number of contracts that will be awarded. Awardees will be ranked from highest to lowest based on their scoring.

IMPORTANT: In accordance with Exhibit A, Scope of Work, Section Q, Assignment of Work, the resultant contractors of this program shall respond to immediate requests for debris removal work to be performed within approximately the first 70 hours of a declared disaster/emergency or such period of time otherwise required for the County to request bid prices for ongoing work. During the initial approximate 70 hours, work will be requested from the contractors in order of their ranking as established by their proposal scoring based on the evaluation criteria set forth in this solicitation. For work to be performed after the initial emergency response timeframe, all contractors regardless of ranking shall receive a bid request for work to be performed, the most responsive and responsible bidder submitting the lowest bid will be assigned the requested work.

PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts.
"Do Business with Public Works" Website Registration: All interested proposers for this RFP are strongly encouraged to register at http://pw.lacounty.gov/general/contracts/opportunities. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system.

Proposers awarded a contract resultant of this solicitation are required to contact certified vendors registered as Community Business Enterprise (CBE) by the Los Angeles County Department of Consumer and Business Affairs, for potential subcontracting opportunities.

Minimum Mandatory Requirements: Proposers must meet all minimum requirements set forth in the RFP document at the time of proposal submission including, but not limited to:
1. Proposer must have a minimum of 3 years of experience in providing clean up, debris collection, removal, and disposal services. Subcontracting is not permitted to fulfill this requirement.
2. Proposer or its subcontractor(s), if any, must own a minimum of 50 items of heavy equipment necessary to perform debris removal services including, but not limited to, skip loaders, cranes, and haul trucks. The required number of equipment items must be listed on the Statement of Equipment Form PW-15.
3. Proposer or its subcontractor(s), if any, must provide a minimum of one International Society of Arboriculture certified arborist.
4. Proposer or its subcontractor(s), if any, must possess a valid and active Waste Collectors Permit issued by the Los Angeles County Department of Public Health or must include an affirmation statement on Form PW-14.1 indicating that the permit will be obtained prior to the execution of the contract.
5. Proposer or its subcontractor(s), if any, must provide a minimum of 50 operators to operate heavy equipment necessary to perform debris removal. Each operator must possess a valid and active Driver License, as well as any other certifications or licenses necessary to operate the equipment provided. The licensed operators must be listed on the Statement of Qualified Operators Form PW-16. Due to the high volume of equipment and trucks required for this service, individual owner operators will not be awarded a contract.
6. Proposer has submitted documentation demonstrating its good faith efforts to meet the County’s CBE Program goal in accordance with Section 1.V, Community Business Enterprise Participation. If the proposer has not identified subcontractors for this contract, proposer must demonstrate its compliance with good faith efforts to meet the County’s CBE Program goal in accordance with Section 1.V, Community Business Enterprise Participation, when subcontractors have been identified for use on the contract. Please refer to Form PW-14.1 for further clarification.

There will be no proposers' conference required for this solicitation. The deadline to submit written questions for a response is Tuesday, December 19, 2023, by or before 5:30 p.m. Please direct your questions to Messrs. Medina or Fong. The deadline for proposal submission is Wednesday, January 24, 2024, at 5:30 p.m. Please direct your questions related to this solicitation to Messrs. Medina or Fong. See below for all deadlines relating to this solicitation. Be advised, any changes to the due dates listed herein will only be made by Public Works, in writing in the form of an Informational Update or Addendum to the solicitation.

IMPORTANT NOTICE: Submission of proposals will only be accepted electronically using BidExpress or electronic proposals via Universal Serial Bus (USB) or compact disk to the Cashier's Office in Public Works Headquarters located on the Mezzanine Floor, 900 South Fremont Avenue, Alhambra, California 91803. Proposals received after the closing date and time specified in this Notice of Request for Proposals will be rejected by Public Works as nonresponsive. Submission of hard copy proposals will not be accepted.

PROPOSALS MAY BE SUBMITTED ELECTRONICALLY USING THE METHOD DESCRIBED BELOW:
Electronic Submission of Proposals: In lieu of submitting electronic proposals to the Cashier's Office, you may submit proposals electronically on www.bidexpress.com, a secure online bidding service website.
To submit your proposals electronically, register with BidExpress, prior to the due date above. A new registration page must be signed, notarized, and received by BidExpress customer support for processing before the due date. An Infotech/BidExpress Set-up Guide is included as Attachment 7 for reference. There is a nominal service fee to use BidExpress.
Please note, each file upload in BidExpress is limited to 10 MB per file up to 50 files for a total of 500 MB. Proposers shall plan ahead and allow sufficient time to account for the registration and file size limitations before the proposal submission deadline to complete the uploading of proposal files. If a proposer submits a proposal through BidExpress, the proposer should not send hard copies, compact disc, or any other materials to the County via mail.

Open Day:

11/29/2023

Close Date:

1/24/2024 5:30:00 PM

Contact Name:

Danny Medina

Contact Phone:

(626) 458-4080

Contact Email:

dmedina@pw.lacounty.gov

Last Changed On:

1/11/2024 2:31:34 PM

Attachment File (0) :

Click here to download attachment files.

File Name	Description	Type	Size	Last Update On
{{file.AttFileName}}	{{file.AttFileDesc}}	{{file.AttFileType}}	{{file.AttFileSize}}	{{file.LastUpdateDate.slice(6,-2)\|date: 'MM-dd-yyyy'}}

…
{{pageIndex+1}}
…

eCAPS PROCUREMENT HELP-DESK

Email:	eCAPS Procurement Team

Office Hours:	Monday-Friday
	8:00 am - 5:00 pm PST

Los Angeles County Solicitations