LA County Solicitations

Solicitation Detail

Solicitation Number:

BRC0000480

Title:

On-Call Slope Mowing Services

Department:

Public Works

Bid Type:

Service

Bid Amount:

$3,500,000.00

Commodity:

GROUNDS MAINTENANCE: MOWING, EDGING, PLANT (NOT TREE) TRIMMI

Description:

PLEASE TAKE NOTICE that Public Works requests proposals for the On-Call Slope Mowing Services (BRC0000480) contract. This contract has been designed to have a potential maximum contract term of 5 years, consisting of an initial 1-year term and potential additional four 1-year option renewals. The total annual contract amount of this service is estimated to be $3,500,000. The Request for Proposals (RFP) with contract specifications, forms, and instructions for preparing and submitting proposals may be accessed at http://pw.lacounty.gov/brcd/servicecontracts or may be requested from Ms. Amber Albert at (626) 458-4199 or aalbert@pw.lacounty.gov or Mr. Jairo Flores at (626) 458-4069 or jflores@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m. The deadline to submit proposals is Tuesday, May 14, 2024, at 5:30 p.m. Please direct your questions to Ms. Albert or Mr. Flores. See page 2 for all deadlines relating to this solicitation. Be advised, any changes to the due dates listed herein will only be made by Public Works, in writing in the form of an Informational Update or Addendum to the solicitation. An optional proposers' conference will be held on Tuesday, April 30, 2024, at 9 a.m. via Microsoft Teams Meeting Online Events. To participate, the proposers will need to sign-in using the electronic sign-in sheet through the website listed below. Attendees should be prepared to ask questions at that time about the specifications, proposal requirements, and contract terms. It is the proposers' sole responsibility to do their due diligence to visit and familiarize themselves with the work locations and their requirements before submitting their proposal. After the conference, proposers must submit questions in writing and request information for this solicitation by Monday, May 6, 2024. Item Solicitation Schedule Due Date 1. Written Questions Due Monday, May 6, 2024 2. Form PW-3: Jury Service Exemption Tuesday, April 30, 2024 3. Form PW-11 Solicitation Requirements Review (SRR) Request ***Submit only if you believe your firm is being unfairly disadvantaged per the 4 reasons cited in Form PW-11*** Tuesday, April 30, 2024 4. Proposal Submission Due Tuesday, May 14, 2024 NOTE: Items 1 through 3 above, if submitting, will be due via e-mail to Ms. Albert or Mr. Flores. Item 4 is due from all proposers in accordance with the Important Notice below. PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts. "Do Business with Public Works" Website Registration All interested proposers for this RFP are strongly encouraged to register at http://pw.lacounty.gov/general/contracts/opportunities. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system. Minimum Mandatory Requirements: At the time of proposal submission, proposers must meet all minimum requirements set forth in the RFP documents including, but not limited to: 1. Proposer must have a minimum of 3 years of experience providing slope mowing services. 2. Proposer's onsite supervisor and/or operator must have a minimum of 3 years of experience performing slope mowing services. 3. Proposer must submit a copy of a valid and active State of California Contractor's Class C-27 (Landscaping Contractor) license. 4. The contracted work in this RFP constitutes "public works" as defined in the California Labor Code Section 1720, requiring payment of prevailing wages pursuant to Section 13, Prevailing Wages, of the RFP. Proposer and its subcontractors performing prevailing wage work must submit proof of a valid and active State of California Department of Industrial Relations Public Works Contractor Registration pursuant to Labor Code 1725.5. Pending registrations will not be accepted. 5. Subcontracting is not allowed for this service except for the use of water truck services. If a proposer makes reference to a subcontractor or if a proposer includes a list of subcontractors to perform the work requested other than the use of water truck services, the proposal will be immediately disqualified. 6. Proposer has submitted documentation demonstrating its good faith efforts to meet the County’s CBE Program goal in accordance with Section 1.X, Community Business Enterprise Participation. IMPORTANT NOTICE Submission of proposals will only be accepted electronically using BidExpress or electronic proposals via Universal Serial Bus (USB) or compact disk to the Cashier's Office in Public Works Headquarters located on the Mezzanine Floor, 900 South Fremont Avenue, Alhambra, California 91803. Proposals received after the closing date and time specified in this Notice of Request for Proposals will be rejected by Public Works as nonresponsive. Submission of hard copy proposals will not be accepted. PROPOSALS MUST BE SUBMITTED ELECTRONICALLY USING THE FOLLOWING METHOD: Electronic Submission of Proposals In lieu of submitting electronic proposals to the Cashier's Office, you may submit proposals electronically on www.bidexpress.com, a secure online bidding service website. To submit your proposals electronically, register with BidExpress, prior to the due date above. A new registration page must be signed, notarized, and received by BidExpress customer support for processing before the due date. An Infotech/BidExpress Set-up Guide is included as Attachment 6 for reference. There is a nominal service fee to use BidExpress. Please note, each file upload in BidExpress is limited to 10 MB per file up to 50 files for a total of 500 MB. Proposers shall plan ahead and allow sufficient time to account for the registration and file size limitations before the proposal submission deadline to complete the uploading of proposal files. If a proposer submits a proposal through BidExpress, the proposer should not send hard copies, compact disc, or any other materials to the County via mail. Doing Business with Preference Program Enterprise The County provides many benefits for firms that are certified through the County's Local Small Business Enterprise (LSBE), Disabled Veteran Business Enterprise (DVBE), and Social Enterprise (SE), collectively called Preference Program Enterprise (PPE). Eligible firms, prime contractors, and subcontractors are strongly encouraged to participate and receive benefits available only to PPE, such as price preference during solicitation process, when applicable, and the PPE Prompt Payment Program. Prompt payment is defined as 15 calendar days after the receipt of an undisputed invoice for goods or services. Information on this program and how to obtain certification are available on the County of Los Angeles Department of Economic Opportunity website: Office of Small Business | LA County AJCC, CA.

PLEASE TAKE NOTICE that Public Works requests proposals for the On-Call Slope Mowing Services (BRC0000480) contract. This contract has been designed to have a potential maximum contract term of 5 years, consisting of an initial 1-year term and potential additional four 1-year option renewals. The total annual contract amount of this service is estimated to be $3,500,000. The Request for Proposals (RFP) with contract specifications, forms, and instructions for preparing and submitting proposals may be accessed at http://pw.lacounty.gov/brcd/servicecontracts or may be requested from Ms. Amber Albert at (626) 458-4199 or aalbert@pw.lacounty.gov or Mr. Jairo Flores at (626) 458-4069 or jflores@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m.

The deadline to submit proposals is Tuesday, May 14, 2024, at 5:30 p.m. Please direct your questions to Ms. Albert or Mr. Flores. See page 2 for all deadlines relating to this solicitation. Be advised, any changes to the due dates listed herein will only be made by Public Works, in writing in the form of an Informational Update or Addendum to the solicitation.

An optional proposers' conference will be held on Tuesday, April 30, 2024, at 9 a.m. via Microsoft Teams Meeting Online Events. To participate, the proposers will need to sign-in using the electronic sign-in sheet through the website listed below. Attendees should be prepared to ask questions at that time about the specifications, proposal requirements, and contract terms. It is the proposers' sole responsibility to do their due diligence to visit and familiarize themselves with the work locations and their requirements before submitting their proposal. After the conference, proposers must submit questions in writing and request information for this solicitation by Monday, May 6, 2024.

Item Solicitation Schedule Due Date
1. Written Questions Due Monday, May 6, 2024
2. Form PW-3: Jury Service Exemption Tuesday, April 30, 2024
3. Form PW-11 Solicitation Requirements Review (SRR) Request
***Submit only if you believe your firm is being unfairly disadvantaged per the 4 reasons cited in Form PW-11*** Tuesday, April 30, 2024
4. Proposal Submission Due Tuesday, May 14, 2024

NOTE: Items 1 through 3 above, if submitting, will be due via e-mail to Ms. Albert or Mr. Flores. Item 4 is due from all proposers in accordance with the Important Notice below.

PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts.

"Do Business with Public Works" Website Registration

All interested proposers for this RFP are strongly encouraged to register at http://pw.lacounty.gov/general/contracts/opportunities. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system.

Minimum Mandatory Requirements: At the time of proposal submission, proposers must meet all minimum requirements set forth in the RFP documents including, but not limited to:

1. Proposer must have a minimum of 3 years of experience providing slope mowing services.

2. Proposer's onsite supervisor and/or operator must have a minimum of 3 years of experience performing slope mowing services.

3. Proposer must submit a copy of a valid and active State of California Contractor's Class C-27 (Landscaping Contractor) license.

4. The contracted work in this RFP constitutes "public works" as defined in the California Labor Code Section 1720, requiring payment of prevailing wages pursuant to Section 13, Prevailing Wages, of the RFP. Proposer and its subcontractors performing prevailing wage work must submit proof of a valid and active State of California Department of Industrial Relations Public Works Contractor Registration pursuant to Labor Code 1725.5. Pending registrations will not be accepted.

5. Subcontracting is not allowed for this service except for the use of water truck services. If a proposer makes reference to a subcontractor or if a proposer includes a list of subcontractors to perform the work requested other than the use of water truck services, the proposal will be immediately disqualified.

6. Proposer has submitted documentation demonstrating its good faith efforts to meet the County’s CBE Program goal in accordance with Section 1.X, Community Business Enterprise Participation.

IMPORTANT NOTICE

Submission of proposals will only be accepted electronically using BidExpress or electronic proposals via Universal Serial Bus (USB) or compact disk to the Cashier's Office in Public Works Headquarters located on the Mezzanine Floor, 900 South Fremont Avenue, Alhambra, California 91803. Proposals received after the closing date and time specified in this Notice of Request for Proposals will be rejected by Public Works as nonresponsive. Submission of hard copy proposals will not be accepted.

PROPOSALS MUST BE SUBMITTED ELECTRONICALLY USING THE FOLLOWING METHOD:

Electronic Submission of Proposals

In lieu of submitting electronic proposals to the Cashier's Office, you may submit proposals electronically on www.bidexpress.com, a secure online bidding service website.

To submit your proposals electronically, register with BidExpress, prior to the due date above. A new registration page must be signed, notarized, and received by BidExpress customer support for processing before the due date. An Infotech/BidExpress Set-up Guide is included as Attachment 6 for reference. There is a nominal service fee to use BidExpress.

Please note, each file upload in BidExpress is limited to 10 MB per file up to 50 files for a total of 500 MB. Proposers shall plan ahead and allow sufficient time to account for the registration and file size limitations before the proposal submission deadline to complete the uploading of proposal files. If a proposer submits a proposal through BidExpress, the proposer should not send hard copies, compact disc, or any other materials to the County via mail.

Doing Business with Preference Program Enterprise

The County provides many benefits for firms that are certified through the County's Local Small Business Enterprise (LSBE), Disabled Veteran Business Enterprise (DVBE), and Social Enterprise (SE), collectively called Preference Program Enterprise (PPE). Eligible firms, prime contractors, and subcontractors are strongly encouraged to participate and receive benefits available only to PPE, such as price preference during solicitation process, when applicable, and the PPE Prompt Payment Program. Prompt payment is defined as 15 calendar days after the receipt of an undisputed invoice for goods or services. Information on this program and how to obtain certification are available on the County of Los Angeles Department of Economic Opportunity website: Office of Small Business | LA County AJCC, CA.

Open Day:

4/16/2024

Close Date:

6/26/2024 5:30:00 PM

Contact Name:

Amber Albert

Contact Phone:

(626) 458-4199

Contact Email:

aalbert@dpw.lacounty.gov

Last Changed On:

5/23/2024 4:03:29 PM

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Los Angeles County Solicitations