LA County Solicitations

Solicitation Detail

Solicitation Number:

BRC0000529

Title:

On-Call Safe, Clean Water Program - Watershed Coordinator Services (BRC0000529)

Department:

Public Works

Bid Type:

Service

Bid Amount:

$2,300,000.00

Commodity:

CONSULTING SERVICES - ENVIRONMENTAL

Description:

PLEASE TAKE NOTICE that Public Works on behalf of Los Angeles County and Los Angeles Flood Control District is conducting this Request for Statement of Qualifications for its On-Call Safe, Clean Water Program - Watershed Coordinator Services (BRC0000529) contract. This program will award a total of 12 contracts. Each contract has been designed to have a potential maximum contract term of 5 years, consisting of an initial 1-year term and potential additional four 1-year option renewals. The total estimated maximum annual contract amount for each Watershed Area (WA) is shown in the table below. The proposer’s proposed annual amount must not exceed $200,000, and the North Santa Monica Bay Watershed Area proposed annual amount must not exceed $100,000. The Request for Statement of Qualifications (RFSQ) with contract specifications, forms, and instructions for preparing and submitting Statement of Qualifications (SOQ) may be accessed at http://pw.lacounty.gov/brcd/servicecontracts/ or may be requested from Mr. David Pang at (626) 458-7167 or dpang@pw.lacounty.gov or Mr. Danny Medina at (626) 458-4080 or dmedina@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m. The deadline to submit SOQ is Monday, September 30, 2024, at 5:30 p.m. Please direct your questions to Mr. Pang or Mr. Medina. See below for all deadlines relating to this solicitation. Be advised, any changes to the due dates listed herein will only be made by Public Works, in writing, in the form of an Informational Update or Addendum to the solicitation. Optional Proposers' Conference There will be two optional proposers' conferences to be held on Thursday, September 12, 2024, at 9:00 a.m., and on Monday, September 16, 2024, at 10:00a.m. using the online WebEx meeting platform. The information presented at both proposers’ conferences will be the same material. Attendance by the proposers or an authorized representative at the conference is highly recommended. The meeting details are posted below: Thursday, September 12, 2024, at 9:00 a.m. Meeting number: 2498 487 0885 Password: scwp (7297 when dialing from a phone or video system) Join link: https://lacountydpw.webex.com/lacountydpw/j.php?MTID=mf92f58e5f5581e8f74bac9b6314905e6 Join by phone: +1-408-418-9388 United States Toll Access code: 2498 487 0885 Monday, September 16, 2024, at 10:00 a.m. Meeting number: 2480 720 8371 Password: scwp (7297 when dialing from a phone or video system) Join link: https://lacountydpw.webex.com/lacountydpw/j.php?MTID=m705a898b6924f79404f2b9cbb569bd4c Join by phone: +1-408-418-9388 United States Toll Access code: 2480 720 8371 Please refer to the video conference guidelines here: (https://safecleanwater.kinsta.cloud/content/uploads/2024/01/Video-Conferencing-Public-Guidelines20230301.pdf) on instructions on how to create a WebEx account and different methods to join WebEx meetings (See pages 1 through 3 of the video conference guidelines). Attendees should be prepared to ask questions at that time about the specifications, SOQ requirements, and contract terms. It is the proposers' sole responsibility to do their due diligence to visit and familiarize themselves with the work locations and their requirements before submitting their SOQ. After the conference, proposers must submit questions in writing and request information for this solicitation within 3 business days from the date of the conference. Public Works will award 12 Watershed Coordinator contracts for the following Nine Watershed Areas. The RFSQ may allow for the awarding of additional contracts for any specified Watershed Area(s) if the number of contracts being awarded as stated in the table below do not fulfill the needs of the work. No. Watershed Areas Number of Contracts being Awarded Estimated Maximum Annual Amount for Each Contract 1 Central Santa Monica Bay 2 $200,000 2 Lower Los Angeles River 1 $200,000 3 Lower San Gabriel River 1 $200,000 4 North Santa Monica Bay 1 $100,000 5 Rio Hondo 1 $200,000 6 Santa Clara River 1 $200,000 7 South Santa Monica Bay 1 $200,000 8 Upper Los Angeles River 3 $200,000 9 Upper San Gabriel River 1 $200,000 Note: Public Works seeks to award a total of twelve contracts according to the table above. Proposers may submit a Statement of Qualification (SOQ) for a contract under one or more of the 9 Watershed Areas listed above and must clearly indicate in their Form PW-17 SOQ Submission Form the Watershed Area(s) for which they are submitting a SOQ. SOQs will be reviewed on a Pass/Fail basis to verify compliance with the minimum mandatory requirements identified herein below. Proposers whose SOQ are determined to meet the minimum mandatory requirements will be evaluated under Phase 1, as described in this RFSQ, by the County for the identified Watershed Area (WA). The proposers who meet the minimum scoring under the Phase 1 evaluation will be recommended to the applicable Watershed Area Steering Committee (WASC) as a Qualified Proposer to undergo interview under a Phase 2 evaluation, as follows: Phase 1: Public Works will evaluate each SOQ based on experience, work plan, price, performance history, and references as described in Part I, Section 4, of this RFSQ. Proposers that receive a qualifying score resulting from the evaluation will be placed on a Qualified Proposer List for that particular Watershed Area (WA). Phase 2: The proposers on the Qualified Proposer List will be invited to provide a presentation of their Capabilities and Qualifications (CAQ) to the applicable Watershed Area Steering Committee who will conduct an interview at a public meeting to select the Watershed Coordinator(s) for the identified WA. Additional information regarding the evaluation and selection process is provided in Part I, Section 4 of this RFSQ. Important Information: • Each Watershed Area will be awarded and evaluated independently. • Proposers may be individuals or entities. Each Watershed Coordinator will be an individual person or entity who has been selected through the two-phase selection process identified in this RFSQ. • An individual person may only provide services in one Watershed Area. • A proposing entity may receive one or more contract awards if they have identified more than one individual on their staff to perform Watershed Coordinator services. In other words, a proposer may receive more than one contract only where they are providing more than one employee to serve as Watershed Coordinators, each of whom is assigned to a different Watershed Area or staffing a separate Watershed Coordinator position. • If a Watershed Coordinator is selected for more than one Watershed Area, then Public Works will determine, in consultation with the selected individual and the WASC, where they will be assigned. The assignment of work will be in accordance with Part 1, Section 4E and Agreement, Paragraph 4. Item Solicitation Schedule Due Date 1. Written Questions Due Thursday, September 19, 2024 2. Form PW-3: Jury Service Exception Tuesday, September 10, 2024 3. Form PW-11 Solicitation Requirements Review (SRR) Request ***Submit only if you believe your firm is being unfairly disadvantaged per the 4 reasons cited in Form PW-11*** Tuesday, September 10, 2024 4. SOQ Submission Due Monday, September 30, 2024 NOTE: Items 1 through 3 above, if submitting, will be due via email to Mr. Pang or Mr. Medina. Item 4 is due from all proposers in accordance with the Important Notice below. PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts. "Do Business with Public Works" Website Registration

PLEASE TAKE NOTICE that Public Works on behalf of Los Angeles County and Los Angeles Flood Control District is conducting this Request for Statement of Qualifications for its On-Call Safe, Clean Water Program - Watershed Coordinator Services (BRC0000529) contract. This program will award a total of 12 contracts. Each contract has been designed to have a potential maximum contract term of 5 years, consisting of an initial 1-year term and potential additional four 1-year option renewals. The total estimated maximum annual contract amount for each
Watershed Area (WA) is shown in the table below. The proposer’s proposed annual amount must not exceed $200,000, and the North Santa Monica Bay Watershed Area proposed annual amount must not exceed $100,000. The Request for Statement of Qualifications (RFSQ) with contract specifications, forms, and instructions for preparing and submitting Statement of Qualifications (SOQ) may be accessed at http://pw.lacounty.gov/brcd/servicecontracts/ or may be requested from Mr. David Pang at (626) 458-7167 or dpang@pw.lacounty.gov or Mr. Danny Medina at (626) 458-4080 or dmedina@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m.

The deadline to submit SOQ is Monday, September 30, 2024, at 5:30 p.m. Please direct your questions to Mr. Pang or Mr. Medina. See below for all deadlines relating to this solicitation. Be advised, any changes to the due dates listed herein will only be made by Public Works, in writing, in the form of an Informational Update or Addendum to the solicitation.

Optional Proposers' Conference

There will be two optional proposers' conferences to be held on Thursday,
September 12, 2024, at 9:00 a.m., and on Monday, September 16, 2024, at 10:00a.m. using the online WebEx meeting platform. The information presented at both proposers’ conferences will be the same material. Attendance by the proposers or an authorized representative at the conference is highly recommended.

The meeting details are posted below:

Thursday, September 12, 2024, at 9:00 a.m.
Meeting number: 2498 487 0885
Password: scwp (7297 when dialing from a phone or video system)
Join link: https://lacountydpw.webex.com/lacountydpw/j.php?MTID=mf92f58e5f5581e8f74bac9b6314905e6

Join by phone: +1-408-418-9388 United States Toll
Access code: 2498 487 0885

Monday, September 16, 2024, at 10:00 a.m.
Meeting number: 2480 720 8371
Password: scwp (7297 when dialing from a phone or video system)
Join link: https://lacountydpw.webex.com/lacountydpw/j.php?MTID=m705a898b6924f79404f2b9cbb569bd4c

Join by phone: +1-408-418-9388 United States Toll
Access code: 2480 720 8371

Please refer to the video conference guidelines here: (https://safecleanwater.kinsta.cloud/content/uploads/2024/01/Video-Conferencing-Public-Guidelines20230301.pdf) on instructions on how to create a WebEx account and different methods to join WebEx meetings (See pages 1 through 3 of the video conference guidelines).

Attendees should be prepared to ask questions at that time about the specifications, SOQ requirements, and contract terms. It is the proposers' sole responsibility to do their due diligence to visit and familiarize themselves with the work locations and their requirements before submitting their SOQ. After the conference, proposers must submit questions in writing and request information for this solicitation within 3 business days from the date of the conference.

Public Works will award 12 Watershed Coordinator contracts for the following Nine Watershed Areas. The RFSQ may allow for the awarding of additional contracts for any specified Watershed Area(s) if the number of contracts being awarded as stated in the table below do not fulfill the needs of the work.

No. Watershed Areas Number of Contracts being Awarded Estimated Maximum Annual Amount for Each Contract
1 Central Santa Monica Bay 2 $200,000
2 Lower Los Angeles River 1 $200,000
3 Lower San Gabriel River 1 $200,000
4 North Santa Monica Bay 1 $100,000
5 Rio Hondo 1 $200,000
6 Santa Clara River 1 $200,000
7 South Santa Monica Bay 1 $200,000
8 Upper Los Angeles River 3 $200,000
9 Upper San Gabriel River 1 $200,000

Note: Public Works seeks to award a total of twelve contracts according to the table above. Proposers may submit a Statement of Qualification (SOQ) for a contract under one or more of the 9 Watershed Areas listed above and must clearly indicate in their Form PW-17 SOQ Submission Form the Watershed Area(s) for which they are submitting a SOQ. SOQs will be reviewed on a Pass/Fail basis to verify compliance with the minimum mandatory requirements identified herein below. Proposers whose SOQ are determined to meet the minimum mandatory requirements will be evaluated under Phase 1, as described in this RFSQ, by the County for the identified Watershed
Area (WA). The proposers who meet the minimum scoring under the Phase 1 evaluation will be recommended to the applicable Watershed Area Steering Committee (WASC) as a Qualified Proposer to undergo interview under a Phase 2 evaluation, as follows:

Phase 1: Public Works will evaluate each SOQ based on experience, work plan, price, performance history, and references as described in Part I, Section 4, of this RFSQ. Proposers that receive a qualifying score resulting from the evaluation will be placed on a Qualified Proposer List for that particular Watershed Area (WA).

Phase 2: The proposers on the Qualified Proposer List will be invited to provide a presentation of their Capabilities and Qualifications (CAQ) to the applicable Watershed Area Steering Committee who will conduct an interview at a public meeting to select the Watershed Coordinator(s) for the identified WA.

Additional information regarding the evaluation and selection process is provided in Part I, Section 4 of this RFSQ.
Important Information:

• Each Watershed Area will be awarded and evaluated independently.

• Proposers may be individuals or entities. Each Watershed Coordinator will be an individual person or entity who has been selected through the two-phase selection process identified in this RFSQ.

• An individual person may only provide services in one Watershed Area.

• A proposing entity may receive one or more contract awards if they have identified more than one individual on their staff to perform Watershed Coordinator services. In other words, a proposer may receive more than one contract only where they are providing more than one employee to serve as Watershed Coordinators, each of whom is assigned to a different Watershed Area or staffing a separate Watershed Coordinator position.

• If a Watershed Coordinator is selected for more than one Watershed Area, then Public Works will determine, in consultation with the selected individual and the WASC, where they will be assigned.

The assignment of work will be in accordance with Part 1, Section 4E and Agreement, Paragraph 4.
Item Solicitation Schedule Due Date
1. Written Questions Due Thursday, September 19, 2024
2. Form PW-3: Jury Service Exception Tuesday, September 10, 2024
3. Form PW-11 Solicitation Requirements Review (SRR) Request

***Submit only if you believe your firm is being unfairly disadvantaged per the 4 reasons cited in Form PW-11***
Tuesday, September 10, 2024
4. SOQ Submission Due Monday, September 30, 2024

NOTE: Items 1 through 3 above, if submitting, will be due via email to Mr. Pang or Mr. Medina. Item 4 is due from all proposers in accordance with the Important Notice below.

PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts.
"Do Business with Public Works" Website Registration

Open Day:

8/27/2024

Close Date:

11/7/2024 5:30:00 PM

Contact Name:

David Pang

Contact Phone:

(626) 458-7167

Contact Email:

dpang@pw.lacounty.gov

Last Changed On:

10/28/2024 4:42:20 PM

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Los Angeles County Solicitations