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Solicitation Number: TTC RFP 2025-05 PVPS
Title: Proxy Voting Program Services
Department: Treasurer and Tax Collector
Bid Type: Service Bid Amount: N/A
Commodity: CONSULTING SERVICES - FINANCE/ECONOMICS
Description:
The Los Angeles County (County) Treasurer and Tax Collector (TTC or Department), on behalf of the Plan Administrative Committee (PAC) is issuing this Request for Proposals (RFP) for the provision of Proxy Voting Program Services. The Savings Plan and the Horizons Plan are deferred compensation plans governed under Section 401(k) and 457(b) of the Internal Revenue Codes, respectively. As each Plan is administered by its own PAC, each PAC will make an independent selection. However, cost savings for providing services to all Plans may be taken into consideration during the selection process.

You may download the RFP from the Internet by accessing the County’s website at http://camisvr.co.la.ca.us/lacobids, selecting “Open Solicitations,” and then searching by the solicitation title of Proxy Voting Program Services. You may also download the RFP by accessing the TTC’s website https://ttc.lacounty.gov/contract-opportunities/. Potential proposers are responsible for downloading and reviewing the entire RFP.

The RFP contains the service requirements, proposal content and format requirements, a description of the proposal selection process, and a sample contract. Potential Proposers that meet the minimum requirements identified in Paragraph 4.0, (Minimum Mandatory Requirements), are invited to submit a proposal to provide the services described further in Exhibit A (Statement of Work and Attachments), of Appendix A (Contract). Potential Proposers should carefully review the RFP and ensure their proposal complies with all RFP requirements.

Pursuant to Subparagraph 8.4.8, Proposers must list all their exceptions in their proposal submission. Proposers may not take exception to the Standard Terms and Conditions in their entirety and replace the County’s Standard Terms and Conditions with the Proposer’s. TTC will consider such a proposal to be non responsive.

In general, the greater the number of exceptions to the terms and conditions the Proposer lists, and the more substantive the exceptions are, the less responsive the proposal will be deemed. Thus, a Proposer that lists a large number of exceptions in quantity or quality will be scored less favorably. This practice reflects the fact that a Proposer that is able to accept the Standard Terms and Conditions as is, without any exception, is more responsive to the RFP than a Proposer that takes a number of exceptions to the Standard Terms and Conditions.

During the negotiation process, TTC limits the exceptions that can be negotiated to the exceptions listed in the proposal itself. TTC would compromise the integrity of the RFP process if it were to negotiate an exception that the Proposer did not list in its proposal. If the Proposer had listed the exception in the proposal, the Proposer’s score would likely have been less than originally calculated, thereby having a potential impact to the ranking of all proposals.

Proposals must be prepared in accordance with Paragraph 8.0 (Business Proposal Requirements and Evaluation). Proposals are due no later than 5 p.m. Pacific Time on Tuesday, September 18, 2025, and must be emailed to:contracts@ttc.lacounty.gov. Proposals received after the scheduled deadline will not be accepted.
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Open Day: 8/13/2025 Close Date: 9/18/2025 5:00:00 PM
Contact Name: Chelsea Hansen Contact Phone: (213) 947-7360
Contact Email: contracts@ttc.lacounty.gov
Last Changed On: 8/13/2025 3:54:27 PM
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